Senior Executive Administrative Assistant

Marathon Petroleum

An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

Summary

This position supports the MPC and MPLX Finance & Accounting organization. The candidate must be able to handle multiple organizational needs and priorities in a calm, professional, confidential and confident manner while maintaining a positive attitude. The successful candidate will be a highly self-motivated individual with strong organizational, interpersonal, and forward-thinking skills and an overall highly professional demeanor. The candidate must be a team player and eager to work with, support and back up administrative assistants in the area. Knowledge of Marathon's corporate structure and business activities is helpful.

Key Responsibilities

• Carries out a variety of administrative routines to ensure the efficient operation of the office and that the executive is afforded optimum utilization of time and effort. Administrative duties include setting up meetings, scheduling conference rooms, ordering supplies, entering time and attendance, and updating organizational documents.
• Assists and coordinates special projects including but not limited to: submittal of both draft and final version of Board materials, assisting with quarterly earnings calls, assisting other administrative assistants and executives, and covering during vacations.
• Maintains proper flow of communications. Reads, selects, and passes mail (whether hard copy or electronic) to executive, forwards remaining mail to other offices. Composes executive’s general correspondence, frequently on own initiative. Answers executive’s telephone to take and relay messages or refers calls to other individuals and provides some information to authorized personnel in response to inquiries when requested.
• Works closely with other departments.
• Interacts with both external and internal contacts through written, electronic, telephone and face-to-face communication professionally.
• Schedules and reminds executive of meetings and appointments; provides executive with related material; maintains current itinerary on a daily, weekly, and monthly basis.
• Completes arrangements for transportation of executive and associates, coordinates arrangements for meetings conducted by executive, and gathers necessary materials.
• Establishes and maintains files pertinent to executive’s activities; maintain related manuals and reference books.
• Assures timely completion of various reports reflecting the activities of the executive’s organization.
• Prepares expense reports timely.

Education and Experience

• High school diploma or equivalent
• 10+ years of related experience, with executive admin experience preferred.

Skills

• Strong verbal and written communication skills
• Advanced Microsoft Office – Outlook, Word, PowerPoint, Excel
• Excellent interpersonal skills and a preference for collaboration, including proven success working with others; ability to work with high profile individuals internally and externally
• Ability to work in a fast-paced and sometimes unpredictable environment; proactive, works well under pressure and tight deadlines; proven ability to juggle multiple projects
• Proven analytical and problem-solving abilities
• Highly organized, detail-oriented, and self-motivated
• Flexible and willing to help out when requested

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Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenshipor any other status protected by applicable federal, state, or local laws.If you would like more information about your EEO rights as an applicant, click here.

If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation.Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available athttps://mympcbenefits.com.The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.

Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.