Position SummaryUnder minimal supervision, plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.Key responsibilitiesAssists with special projects and prepares complex reports by compiling data, performing calculations, and creating charts, spreadsheets, and related documents.Transcribes and types scientific and technical materials from various formats; prepares stylized documents using desktop publishing software; proofreads for grammar and accuracy.Manages communication by answering calls, greeting visitors, drafting responses, and providing routine information within scope.Coordinates schedules, meetings, and travel; organizes conferences and events by managing logistics, registrations, supplies, and materials.Maintains departmental files, databases, and resource materials; compiles and distributes reports and information as needed.Monitors office supplies and equipment; handles ordering, repairs, invoice reconciliation, and service requests.Prepares and tracks administrative forms; routes materials for approvals and resolves processing delays.Leads office support staff by assigning tasks, monitoring performance, training new hires, and supporting HR processes like evaluations and discipline.Minimum qualificationsEducation:A high school level of educationExperience:One year of relevant experienceAn in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services. Initiative in improving operations within area/department, and the ability to assist in implementing changes. Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Would you call yourself a relationship builder, a problem solver or a critical thinker If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals.Job OverviewPosition Schedule: Full-TimeBranch Address: 64 South St Suite 1, Milford, NHThis job posting is anticipated to remain open for 30 days, from 25-Aug-2025. The posting may close early due to the volume of applicants.If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results.Role Summary:As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment.We'll give you the support you need. Our team will be there every step of the way, providing:Comprehensive 6-month training including an experienced peer to help mentor youA wide support network that extends from your branch office to your region to the home officeYou'll often work independently but will have a team of thousands backing you every step of the wayCan you see yourself...Delivering exceptional personalized service to ensure clients feel understood and informedTaking an active role in the annual business planning process to assist in developing strategies for the upcoming yearActively listen for situations in the clients' lives that may indicate a need for additional servicesDriving marketing activities such as planning and executing eventsYou can also expect...A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributionsAn inclusive environment where everyone's different viewpoints are valued and help to achieve results.We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-beingFull-time Associates receive the following benefits:Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page.You'll be competitively compensated...Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities.Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance.The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. Hiring Minimum: $26.10Hiring Maximum: $27.74Read More About Job OverviewSkills/RequirementsWhat skills would make you a successful BOA Analytical ThinkingAttention to DetailAdaptabilityConversational SkillsDigital Tool UtilizationTeam CollaborationRole RequirementsClient Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members.Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records.Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software.Read More About Skills/RequirementsAwards & AccoladesAt Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward JonesCheck out our Canadian awards and accolades: Insights & Information Blog Postings about Edward JonesRead More About Awards & AccoladesAbout UsJoin a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report.¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Responsible for the design, process re-engineering and daily management of the end to endprocess and control requirements of company’s high volume, full cycle Accounts Payable process. Work to ensure ongoing compliance and achievement of “pass” status on all SOX related controls. Resource will establish and manage to a strong working relationship with the corporate procurement team, serve as working member of Procure to Pay (P2P) solution assessment and implementation team(s) and serve as a member of the Financial Operations Leadership team.Responsibilities:Develop and report on Metrics & Key Performance Indicators (KPI’s) in support of Accounts Payable performance, financial results (P&L / Balance Sheet) and overall contributions to company value creationStructure and manage staff to ensure completion of accurate and timely A/P deliverablesGuide staff on the research and resolution of moderate to complex issues that surface by way of customer inquiry or process reviewEnsure that all team members provide a consistently high level of service and performanceEnsure the design and implementation of a vendor management process that includes timely, accurate vendor file maintenance, compliance with tax related process responsibilities and maximization of payment terms that drive favorable cash flow impact.Design, implement and manage procedures and controls required to mitigate duplicate or erroneous paymentsServe as a working member of the ERP implementation team while ensuring that Accounts Payable and Financial Operations requirements are developed, presented and integrated into the chosen ERP and Procure to Pay solutions.Work with Procurement team to develop and implement Procure to Pay (P2P) processes that continuously increase Purchase Order compliance % and support the Accounts Payable process requirementsPartner with the Supply Chain Management team on the implementation of Inventory Management Module / RT3 ERP design to maximize the efficiency of Accounts PayableDevelop, implement and manage processes required to increase automated payment % methods as a % of overall payment output.Partner with Accounting and Treasury team(s) to ensure the successful, timely and accurate completion of all Accounts Payable monthly, quarterly and annual fiscal requirements, including research and resolution of reconciliation related itemsPartner with Treasury in developing and continuously refining the UNF cash flow forecast driving towards accuracy on a quarterly, annual and multi annual time periodDrive or support the evaluation, implementation and management of solutions designed to automate or continuously improve Accounts Payable process components.Identify and drive implementation of enhanced or automated Accounts Payable solutions or tools designed to increase scalability while improving group productivity and efficiency.Ensure development and completion of AP policies, procedures and process documentation as well as drive ongoing process evaluation and testing in support of process compliance, Internal Audit and SOX requirements. Work to ensure ongoing compliance and achievement of “pass” status on all AP related SOX controls.Work with team members to ensure the timely and thorough completion of (1) annual goals and objectives, (2) employee performance assessments and (3) employee development plansQualificationsRequirements:Bachelor’s degree and/or AP or P2P Manager certification required.Minimum of 10 years progressive full cycle AP experience, including 5 years of management experienceKnowledge of accounting and tax regulations (as pertaining to AP)Experience with Procure to Pay implementations and process managementExcellent communication skills (verbal and written) and proven ability to effectively communicate with cross functional business professionals (internal and external) at all levelsExcellent Excel, Word and PowerPoint skills, PeopleSoft knowledge preferableOutstanding leadership, organizational skills and ability to effectively lead and oversee team within a high volume, service related atmosphereExperience with SOX activities and controls, interfacing with Internal Audit and resolving process and control issuesDetailed-oriented with a proven ability to effectively prioritizeBenefits & Perks:401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team.UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

About the RoleAs Store Support Lead you will efficiently and effectively support the store leadership team and associates in the administrative and operational functions of the store. You will use technology to support store functions and ensure day to day communication to support excellent customer service and operational efficiency.What You’ll DoSupport and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership teamEffectively plan, communicate and share information with team members using company tools and technology, while following company guidance for daily, weekly and monthly routinesRefresh and maintain associate common areas and office areas to support a safe and engaging work environmentAssist store executive team by facilitating orientation when directed and onboarding new associates accurately, adhering to all compliance guidelines and Kohl’s best practicesExecute operational tasks and shortage reduction programs accurately as assigned, adhering to Kohl’s best practicesMonitor and follow up on store execution of training, surveys and audits, ensuring directed timelines are metMaintain in-store technology devices including, but not limited to, handheld scanners and two-way radiosCommunicate and guide store technology issues through resolutionComplete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.) All Lead roles at Kohl’s are responsible for:Acting with integrity, honesty and fostering teamwork in an engaged and inclusive cultureExercising good judgment and discernment when making decisions; taking appropriate partners as neededDemonstrating a customer service mindset, including customer service philosophies, anticipating customer needs and satisfactorily resolving issuesLeading by example by personally meeting or exceeding individual goals (e.g., productivity, credit, loyalty)Delivering strong operational standards, shortage mitigation, and merchandising presentation to include accurate pricing and proper signingAccomplishing multiple tasks within established timeframesTraining, monitoring and reinforcing company policies, procedures, standards and guidelinesMaintaining adherence to company safety policies for the safety of all associates and customers Other responsibilities as assignedWhat Skills You HaveRequiredMust be 18 years of age or olderLimited travel to support new store openingsStrong verbal/written communication and interpersonal skillsFlexible availability, including days, nights, weekends, and holidaysPreferredExperience decision-making and problem-solving in a fast paced environmentRetail or service industry experiencePay Starts At: $16.65

Starting Hourly Rate / Salario por Hora Inicial: $18.00 USD per hourALL ABOUT TARGETAs part of our collaborative and guest-obsessed team, you help us create an experience that makes guests say, “I love Target!” When you work at Target, you’re helping every family discover the joy in everyday life. You’re working alongside a dedicated team that cares, grows, and wins together. A team that is inclusive, makes connections, brings their passion and pride to all that they do. You provide partnership and commitment to all leaders and team members in maximizing the potential of the stores sales force to grow the business and enable a selling culture.ALL ABOUT HUMAN RESOURCESYou are a team that champions change, proactively removes roadblocks and builds diverse and inclusive talent strategies to deliver on our guest centric mission. You are part of a HR team who are committed to supporting teams and leaders to build a sales force that is passionate about exceeding guests’ expectations and a place where teams love to work.At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Expert can provide you with the: Knowledge of federal, state and local employment lawExperience using basic Office Suite computer and workforce management programsKnowledge of industry leading people and scheduling software As a Human Resources Expert, no two days are ever the same, but a typical day will most likely include the following responsibilities: Create a welcoming experience by authentically greeting all guestsObserve to quickly understand whether a guest needs assistance or wants to interact. Follow body language and verbal clues to tailor your approachEngage with guests in a genuine way, which includes asking questions to better understand their specific needsBe knowledgeable about the tools, products, and services available in the total store, and specific to your area, to solve issues for the guest and improve their experienceThank the guest in a genuine way and let them know we’re happy they chose to shop at TargetKnow the store sales goals and trends with the guest and team that are impacting and driving business resultsWork with your HR leader to anticipate and address specific talent and staffing needs for each area of the business; this includes understanding guests’ needs and ensuring the right mix of experience, selling capabilities and product enthusiasm to deliver the right experienceExecute intentional recruiting efforts to help store leaders find and hire talent with the right skills and experiences to best serve their guestSupport the training needs of your store's sales force and be an advocate for continuous learningBe an expert resource for scheduling systems and pay practicesAct as an open door by listening to team members and collaborating with appropriate leaders to take action as neededDeliver on all Human Resources operational and cyclical programsDemonstrate a culture of ethical conduct, safety and complianceAll other duties based on business needsWHAT WE ARE LOOKING FORWe might be a great match if:Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to deliver for our guestsProviding service to our guests that makes them say I LOVE TARGET! excites you…. That’s why we love working at TargetStocking, Setting and Selling Target products sounds like your thing… That’s the core of what we doYou aren’t looking for Monday thru Friday job where you are at a computer all day… We are busy all day (yes, even on the weekends), making it easy for the guest to feel welcomed, inspired and rewardedThe good news is that we have some amazing training that will help teach you everything you need to know to be a Human Resources Expert. But there are a few skills you should have from the get-go:Welcoming and helpful attitude toward guests and other team membersLearn and adapt to current technology needsEffective communication skillsWork both independently and with a teamResolve guest questions quickly on the spotAttention to detail and follow a multi-step processesWe are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect:Accurately handle cash register operationsScan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessaryFind competitive benefits from financial and education to well-being and beyond at .Benefits EligibilityPlease paste this url into your preferred browser to learn about benefits eligibility for this role: https://tgt.biz/BenefitsForYou_A | Pegue esta URL en su navegador preferido para obtener información sobre la elegibilidad de este puesto para recibir beneficios: https://tgt.biz/BenefitsForYou_AAmericans with Disabilities Act (ADA)Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or reach out to Guest Services at 1-800-440-0680 for additional information.

Department summaryAt Boston Children’s Hospital, success is measured in patients treated, parents comforted and teams taught. It’s in discoveries made, processes perfected, and technology advanced. In major medical breakthroughs and small acts of kindness. And in colleagues who have your back and patients who have your heart. As a teaching hospital of Harvard Medical School, our reach is global and our impact is profound. Join our acclaimed Plastic and Oral Surgery Department and discover how your talents can change lives. Yours included.Key responsibilitiesCoordinate activities for all department residents, fellows, attendings, visitors and associated personnel including but not limited to on-call scheduling, credentialing, visa applications, compliance and on-boarding.Planning, preparing and organizing logistical and administrative requirements for events such as lunch time learning seminars, department retreats, seasonal employee outings and holiday parties.Maintain and manage the Executive Director’s outlook calendar and responsible for scheduling and organizing department meetings, preparing agendas, preparing expense reports and taking meeting minutes (Clinical Operations, Healthcare Value, Culture Committee, Staff Meetings).Work on various department projects including administrative and clinical 360 degree evaluations process, various team building activities and assisting onboarding and appropriate systems access for new hires, attendings, rotators, visitors and associated personnel.Work very closely with Executive Director, Department Chief and the leadership team.Answer, screen and route calls and messages while providing standardized information within scope of knowledge and authority.Manage projects helping follow through of pre-determined project plans and organizing follow-up meetings to ensure deadlines are met and expectations are exceeded.Coordinate schedules with outside groups and facilities from the USA and throughout the world.Oversee Department record keeping and general office requirements such as tracking employee certifications, physician licensing and re-credentialing, yearly reviews and milestones as well as overseeing office and technology supply par levels for general maintenance.Create and maintain the weekly department newsletter and slideshowMinimum qualificationsEducation:A high school level of education. Bachelor’s degree preferredExperience:Two (2) years of related experience Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.Schedule: M-F. 40hrs/w, hybrid (3 onsite, 2 remote - after training period)Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Position Summary:Assists Administrative Manager and Executive Administrative Director in managing daily administrative operations within Pathology. Lead and perform administrative functions requiring in-depth knowledge of Pathology programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the “go-to” person for the administrative staff.Key Responsibilities:Schedule appointments and meetings and maintain the supervisor’s personal calendar. Reserve meeting locations, order needed supplies and services, and prepare the agenda and other materials. Prepare travel arrangements, including airline reservations and hotel accommodations, as necessary.Plan, prepare, and organize logistics and administrative requirements for seminars, conferences, and other special programs or events. Obtain and organize planning information, prepare or order publicity materials and advertisements, reserve event location(s), and secure necessary supplies, equipment, and services. Prepare program syllabus/schedules, collect and organize teaching materials, receive and record registration forms and fees, and monitor expenses.Lead and direct the provision of secretarial, clerical, and administrative support services for Pathology. Plan work schedules to ensure adequate coverage for critical administrative/clerical functions. Monitor and ensure work is performed in conformance with established hospital and departmental policies and procedures.Monitor and maintain department materials, including highly sensitive and/or critical pathology materials. Oversee the input of information into computer databases and spreadsheets, monitor data validity, and compile, print, and distribute periodic reports and other information as needed. Evaluate, recommend, and implement changes or upgrades in systems as appropriate.Organize and maintain daily administrative operations of the department. Prepare, verify, and monitor departmental payroll and maintain related records. Prepare periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Monitor employee review dates, terminations, and other personnel actions and initiate required forms and documents. Initiate, route, and track administrative forms such as purchase orders, payment requisitions, and physician reappointment forms.Transcribe and type from recorded dictation, shorthand, or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Proofread and edit materials for accuracy, consistency, and clarity. Receive and screen correspondence, composing and preparing responses on administrative matters as appropriate.Minimum QualificationsEducation:High School Diploma / GEDExperience:Two years of related experienceAbility to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Department Summary:The Occupational Health Service (OHS) provides occupational health care to the Boston Children’s Hospital workforce for the purpose of protecting and promoting the health, safety, and well-being of staff and their work environment. Through partnership with the Vaccine Clinic, OHS facilitates on-campus vaccine clinics in Boston and at several of our satellite locations each year. This is a temporary 40 hour/week position (7:30a – 4:00p), Monday – Friday, with possible weekend responsibilities. This position will run from mid-September through the end of November, with possibility of extension based on clinic and team needs. This position is 100% onsite in Boston.Key Responsibilities:Providing administrative and customer service support to the Vaccine Clinic and Occupational Health Services teams.Training in both Occupational Health Services (OHS) workflow and OHM (employee medical records system).Checking both BCH staff and patients in for vaccine appointments.May assist with accompanying OHS clinicians to off-site vaccine clinics.Assisting with updating documentation for staff who have received vaccines externally from BCH.Minimum QualificationsEducation:High school diploma/GED required.Experience:Previous healthcare and/or customer service experience required.Knowledge in Microsoft Office – especially Excel and Outlook – required.Experience working in a fast-paced environment and excellent time management skills.

Position Summary/ Department Summary:We are seeking a highly organized, detail-oriented professional with strong customer service skills and experience in administrative and operational support. This role supports the daily functions of the Facilities Engineering department and involves regular interaction with internal teams, hospital staff, and external vendors. It requires clear communication, strong follow-through, and the ability to manage multiple tasks efficiently.Key Responsibilities:Monitor and process service requests using Maximo, ensuring work order accuracy and providing follow-up communication.Support department budgeting and financial tracking using Microsoft Excel, including preparing reports and maintaining spreadsheets and summaries for leadership review.Manage procurement tasks in PeopleSoft, including creating purchase requisitions, tracking purchase orders, and submitting invoices to ensure timely and accurate payments.Oversee and maintain office supply inventory, ensuring timely procurement to support departmental needs.Provide professional and courteous customer service via phone and email by managing the department office phone line and customer service email inbox, ensuring timely and accurate responses in coordination with internal teams.Send daily departmental communications such as sick call reports, attendance reports, and employee updates.Serve as the on-site point of contact for the Data Team, providing support and communicating issues to remote team members.Use Smartsheet to track shared tasks and deliverables, supporting coordination and communication across teams.Provide administrative support for monthly department training sessions and select leadership meetings.Take accurate, professional meeting minutes and distribute follow-ups as needed.Organize and maintain filing systems, including records for regulatory compliance.Other duties as assigned.Minimum QualificationsEducation:High school diploma or GED required.Experience:Two (2) years of related experience required.Skills/KnowledgeProven experience in delivering responsive customer service and handling a variety of administrative tasksExcellent organizational and time management skills, with the ability to stay organized while managing shifting prioritiesStrong written and verbal communication skills, with the ability to interact courteously with customers and collaborate effectively with internal teamsStrong command of Microsoft Outlook to efficiently manage communications and appointmentsStrong skills in Microsoft Excel to support financial tracking, create summaries, and assist with routine reportingExperience with PeopleSoft or comparable administrative and financial systems is preferredFamiliarity with Maximo or similar service request management software is a plusBCH offers competitive compensation and unmatched benefits.

Department Summary:Children's Hospital Primary Care Center (CHPCC) is here to help families raise healthy, happy children. Our locations serve more children than any other primary care practice in Boston. We are dedicated to helping parents and guardians raise happy and healthy children. We see patients beginning at birth, and will follow children through the important milestones of their development. Our dedicated staff of medical providers, nurses, social workers, dietitians, and child life specialists provides well-child care, including routine immunizations, health education, and care for acute illnesses.Key Responsibilities:Transcribe and type correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and/or specialized terminology from recorded dictation, shorthand, or rough draft. Answer, screen, and route telephone calls and greet and direct visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receive, screen, and draft responses to correspondence.Schedule appointments and meetings and maintain personal calendars for physician/supervisor(s). Reserve meeting locations, orders supplies and equipment and prepare meeting agenda and other materials.Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed. Monitor and maintain office equipment and supply inventory. Reorder standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request needed services.Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicate with other hospital departments to resolve delays and errors.Minimum QualificationsEducation:High School diploma/GEDExperience:One year of related experience.An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Position Summary/ Department Summary:Under minimal supervision, the Administrative Associate III plans, organizes, and provides secretarial and administrative support for a business unit using independent judgment and discretion in planning, prioritizing, and organizing work.Key Responsibilities:Support special projects: compile/analyze data, create charts/spreadsheets, and produce complex reports/documents.Prepare, transcribe, format, and proofread technical/scientific correspondence and materials using desktop publishing/graphics tools.Answer/screen calls; greet visitors; provide routine information; draft and route correspondence.Manage calendars and meetings; secure rooms/equipment; prepare agendas/materials; arrange travel; coordinate conferences/seminars and registrations.Maintain files, records, and databases; enter data; generate periodic reports/labels; manage office reference library.Monitor office equipment and supplies; reorder and coordinate repairs; reconcile orders/invoices; resolve billing issues; liaise with support services.Prepare, route, and track administrative forms; obtain approvals; resolve delays/errors with other departments.Lead office support staff: assign/prioritize work, monitor performance, provide feedback, interpret policies, train/orient new staff, and assist with hiring and training as appropriate.Minimum QualificationsEducation:High school diploma or GED required.Experience:One (1) year of related work experience required.Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, childcare and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.