A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Role Purpose Statement:
The Accounting Administrative Assistant will provide administrative clerical services to multiple Practice Groups within the Industry Division including printing, filing, uploading, and working on special projects.

ACCOUNTABILITIES

• Understand customer website (OpenInvoice, Ariba, iSupplier) and/or portal submission process.
• Assist project accountant to save approved invoice to accounting repository.
• Timely submit final version invoice to client website for payment.
• Create or complete any documentation required as support of invoice submission.
• Notify project accountant of any deficiencies or issues raised when submittal.
• Download inspection reports and/or timesheet from Siebel per request.
• Download technical reports from CVTS website as support to invoices.
• Search and pull expense receipts from systems (Metrix, Concur, shared folder).
• Assist in complete project setup in system.
• Ensure timely communication with project accountants on any issues that arise with documentation and invoicing matters.   
• General office management, including distributing office suppliers, mails, and inventory organize.
• Maintain and manage manual filing systems (paper, digital, and catalog).
• Provide daily support to accounting team upon request. Contribute to team effort by accomplishing related results as needed.
• Participate in weekly staff meetings by gathering information about outstanding invoice for uploading, and providing updates on ongoing tasks.
• Assist with other accounting projects in the office.
• Perform other related duties as assigned

Minimum Education/Experience & other requirements:    

• High school diploma or equivalent; college degree preferred.
• 1-3 years of experience in office management or related area.
• Excellent communication skills with high level of English proficiency, both written and verbal
• Strong organizational skills and attention to detail.
• Ability to work independently, multi-task, and prioritize tasks.
• Highly professional demeanor.   
• Good understanding of MS Officer, basic computer and Microsoft (Excel)

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.