ADMINISTRATIVE ASSISTANT II
Company: Fort Bend ISD
Location: Sugar Land , TX
Category: Professional, Administrative / Clerical
Job Type: Full Time
Posted: 11/28/2018
JOB DESCRIPTION:

Provide administrative secretarial support to a  central department subdivision of the school system.  Employees assigned to positions in this class serve as personal secretary to a certain designated central office administrator, relieving supervisors of routine administrative tasks.

 

ESSENTIAL DUTIES & RESPONSIBILITIES   

  • Plan, initiate, assign to others or carry to completion clerical, secretarial, and administrative support activities
  • Relieve supervisors of routine administrative tasks and ensure smooth and efficient day-to-day operation of the department, section or branch to which assigned
  • Review all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature
  • Supervise subordinate clerical personnel, assigning duties and reviewing completed work for accuracy and completeness
  • Compose replies to correspondence not requiring supervisor's personal attention and may sign administrator's name to correspondence of a routine nature
  • Maintain supervisor's calendar, coordinate meetings and conferences, scheduling time and place, and notifying attendees
  • Make travel arrangements
  • Screen supervisor's telephone calls and mail, personally responding to those that can be handled at the secretarial level and forwarding the remaining calls/mail to supervisor with pertinent background material
  • Perform other duties as assigned
JOB REQUIREMENTS:
  • High school diploma or GED equivalent
  • Proficient in all general office skills such as filing, data entry, and budget preparation
  • Excellent typing skills and computer skills required
  • Excellent human relation skills with the ability to professionally interact with a diverse public
  • Ability to understand written and oral instructions. Ability to communicate in a positive and effective manner.
  • Ability to compose written reports and professional correspondence. Ability to make sound judgments and decisions

 

ADDRESS:
Sugar Land , TX 77479
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