Human Resources Specialist
Job Ref. 40034
The Human Resources Specialist performs moderately complex HR activities related to employee records, HR information and data systems, having key responsibilities for accuracy and compliance with TMHS policies and regulatory agencies. Performs I-9 completion and monitoring. Functions as the final review and audit of all required documentation for the clearance of new hires, employee status changes during the year, and annual requirements. Serves as first point of contact for employee and manager questions around Benefits, Leaves of Absence, Position Control, and HRIS (Management Toolbox). May provide assistance to HR Generalists and Recruiters to include applicant screening, New Employee Orientation benefit presentations, and other.
DUTIES AND RESPONSIBILITIES
Manages the accuracy and compliance of data within the HRIS (Management Toolbox). Reviews data entered, verifies required supporting documents are in receipt by HR. Responds to questions from managers related to the proper use of Management Toolbox.
Responds to manager and staff questions related to HR policies and procedures, benefits, leaves of absence, Payroll. Works with appropriate corporate departments to resolve issues. Ensures all required paperwork is completed as needed.
Performs paperwork completion to include I-9’s, and clearance of all new hires to include reviews and audit of all paperwork to ensure complete and in full-compliance with regulatory agencies and TMHS policies and procedures.
Manages personnel files and required documents associated with employee status changes, annual evaluations and competencies, to ensure complete and in compliance with policies and various regulatory agencies.
Generates routine and Ad Hoc reports from Census, VISTA, HIS, Position Control, etc. and writes basic programs utilizing Excel to respond to management requests for data.
Provides administrative assistance which includes, but not limited to backup to the HR Coordinator, preparation of Employee ID badges and maintenance of information, filing and routing appropriately of paperwork, routine communication materials, etc. Assists with other moderately complex HR activities to include preparation of visuals and handouts, applicant screening, managing requisitions within Kenexa, and other as needed. Maintains the Position Control System, working with managers and HR staff to ensure accuracy. Prepares reports as indicated.
Demonstrates the components of the I CARE values statement (Integrity, compassion, Accountability, Respect, Excellence)
Demonstrates Service PRIDE standards ( smiles and make eye contact; greets each patient and visitor; seeks out patient and visitor contact; displays appropriate body language at all times; take 5 minutes each day to go above and beyond for one patient or visitor; honors diversity; thanks every customer.
Follows all safety rules while on the job. Report all accidents promptly and corrects minor safety hazards. Communicates with peers and management regarding any hazards identified in the workplace.
Performs other duties as assigned.