We are seeking a reliable and detail-oriented Mail Room Assistant to support daily operations at a reputable and long-standing organization. This role plays a vital part in ensuring efficient mail and supply distribution, office support, and facilities maintenance.
Key Responsibilities:
- Receive, sort, and distribute incoming and outgoing mail and overnight packages
- Deliver office supplies to designated supply rooms
- Verify deliveries against packing slips and invoices
- Maintain and operate postage meters and mailing equipment
- Distribute cases of copy paper to appropriate locations
- Stock office refrigerators and maintain coffee machines
- Proxy-approve departmental invoices or obtain manager approval as needed
- Assist with department moves and office space reconfigurations
- Help with conference room setup and teardown for meetings
- Safely destroy confidential documents using a shredding machine
- Support basic facility maintenance and upkeep of company pool vehicles
- Provide backup coverage for the front reception desk as needed
- Perform additional related duties as assigned
Benefits:
- Excellent benefits are available
Qualifications:
- Valid driver’s license required
- Previous mail room or facilities experience preferred
- High School Diploma or GED required
- Basic computer proficiency
- Strong communication and interpersonal skills, with the ability to interact across all levels of the organization
- Flexibility to work overtime and travel to nearby field offices as needed
- Team-oriented mindset with a willingness to support a variety of office functions
- Candidates must pass a background check and drug screening