General Notes
This is a grant-funded position with an expected end date of August 31, 2026. Continuation beyond this date is contingent upon availability of funding, satisfactory work performance, and progress toward research goals.
Purpose
This position will report to the Research Administration Manager and provide comprehensive research post-award finance support for the Department of Psychiatry and Behavioral Sciences at Dell Medical School
Responsibilities
Research Grant and Clinical Trial Accounting:
Manage research purchasing on grants, contracts, and clinical trials, including ProCard, purchase orders, UT Market, and Labsuit.
Manage payments, including voucher preparation, approvals, travel and other reimbursements.
Maintain records in compliance with department and university policy. Plan compliant processes for maintaining and destruction of records.
Develop and refine research accounting workflows and disseminate to stakeholders.
Provide guidance for purchasing and payment business processes with research faculty, administrators and research support staff, following-up and responding to related emails as necessary.
Research Financial Operations:
Manage participant payments, including TANGO and other forms of participant compensation.
Assist with faculty and staff costing; cost corrections, research contracting, exclusive acquisitions, and other specialized functions.
Assist with subaward management.
Reporting and Faculty Support:
Pre-Award Support:
As needed, support Dell Med SPA and faculty with grant proposal budget preparation and review, coordination of proposal submissions to the Dell Med Sponsored Projects Administration office and the UT Austin Office of Sponsored Projects.
Other:
Required Qualifications
Bachelor’s degree and three years of experience performing financial and/or research administration functions.
Demonstrated experience with Post-Award financial management and sponsor compliance.
Exceptional organizational skills, including managing multiple deadlines. Self-motivated, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Excellent verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience.
Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions.
Ability to work independently and as a team member in a dynamic environment.
Advanced use of Microsoft Office Suite, especially Microsoft Excel. Ability to create reports in Microsoft Excel.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Certified Research Administrator (CRA) certification.
Experience with UT systems such as Workday, DEFINE, and UTRMS.
Familiarity with external submission platforms (eRA Commons, Grants.gov, Research.gov).
Prior work in an academic or health science research environment.
Advanced experience with Excel, including macro functions and pivot tables.
Salary Range
$55,000 + depending on qualifications
Working Conditions
This position will be assigned on-campus with an expectation to work on-site for most of the scheduled work week. The supervisor will work with the employee to identify the needs of the School, in order to allow for 2 Flex Day[s] per week where you are approved to work remotely should you so desire. Remote work will require reliable internet access and a suitable workspace free from distractions.
Required Materials
Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.