Legal Billing AssistantAbout the Role: We are seeking a detail-oriented EXPERIENCED
Legal Billing Assistant to deliver responsive, high-quality billing support to our legal teams and clients. The ideal candidate brings a background in Legal Billing, strong analytical skills, and a professional communication style.
- Locations: Cincinnati, OH | Columbus, OH | Indianapolis, IN | Lexington, KY | Louisville, KY | Nashville, TN | Newark, NJ (Hybrid/On-site flexibility per office)
Key Responsibilities- Prebill & Invoice Management:
- Prepare, review, distribute, and process monthly prebills and final invoices accurately and on schedule.
- Coordinate edits, time and expense transfers, fee arrangement applications, and approved write-offs for assigned attorneys.
- E-Billing & Systems Support:
- Review daily Intapp forms to ensure proper setup in Aderant (including rates, special billing rules, and invoicing requirements).
- Handle electronic invoice submissions, track e-billing activities/approvals in ARCS, and resolve basic submission rejections or errors.
- Collaborate with e-billing specialists to address deductions, appeals, and client-specific guidelines.
- Client & Attorney Inquiries:
- Answer billing and payment history questions, provide prior invoices and expense details, and supply e-billing status updates.
- Deliver client-requested budget and accrual reports by applicable deadlines.
- Collections & Accounts Receivable:
- Assist with monthly invoice and statement distribution (mail/email).
- Support collection efforts by sending delinquency notices and assisting attorneys with soft inquiries.
- Help identify and escalate root causes behind billing delays or overdue accounts.
- Reporting & Collaboration:
- Create and update basic Excel spreadsheets and AR activity reports.
- Partner closely with attorneys, Legal Practice Assistants (LPAs), and collections teams to resolve past-due balances.
Job Requirements- Education: College degree or an equivalent combination of relevant education and experience.
- Experience: Minimum 2 years of specialized experience in Legal Billing
- Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Aderant software preferred.
- Core Competencies:
- Strong verbal and written communication skills with a professional demeanor.
- High level of accuracy and keen attention to detail during data review.
- Basic mathematical proficiency (calculating rates, ratios, and percentages).
- Good judgment to follow detailed instructions and independently resolve routine billing issues.
