Education Administrative Assistant

• Provide professional, friendly, and courteous administrative support to the CDOE and campus personnel.
• Welcome prospective students, students, families, visitors, and other guests, ensuring visitors follow campus sign-in and identification procedures.
• Answer and direct calls using a multi-line telephone system and provide professional customer service.
• Follow established campus protocols, processes, and procedures.
• Prepare routine written correspondence and responses.
• Receive deliveries, post and distribute mail, and manage incoming and outgoing packages.
• Maintain postage supplies and coordinate routine mailing needs.
• Enter and receive orders and assist with ordering program, student, and front-office supplies.
• Maintain accurate electronic student files and scan/upload related documentation.
• Distribute student electronics and maintain appropriate documentation of equipment distribution.
• Run weekly attendance reports and notify the CDOE and program coordinator when students approach established absence thresholds.
• Follow up on attendance reports to support timely student outreach and withdrawal processes.
• Process authorized requests for student information and data, including education verifications from third parties, while maintaining confidentiality.
• Prepare reports, complete spreadsheet data entry, type documents, and organize information and records.
• Maintain required agency reports and other administrative documentation.
• Assist with campus projects and special assignments.
• Support orientation and graduation preparation, including diplomas, certificates, and related correspondence.
• Coordinate routine vending machine maintenance.

• High school diploma or GED.
• 3–4 years of related administrative, office management, or reception experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, internet applications, and other common office technology.
• Strong verbal and written communication skills.
• Professional telephone manner and customer service skills.
• Strong organizational, planning, prioritization, and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidentiality of student information and records.
• Flexible and adaptable approach to changing priorities.
• Professional conduct, and integrity.

About our company:

Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.

Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.

Click here for more company information: https://porterchester.edu/about-pci

We are an Equal Opportunity Employer.