Documentation Clerk

Role Synopsis

The Documentation Clerk ensures supplier and internal documentation is accurate, complete, and compliant with quality, safety, regulatory, and contractual requirements. This role maintains document control processes, manages records within the ERP system, and supports operational efficiency by ensuring all required documentation is reviewed and approved prior to shipment.

Essential Duties & responsibilities (includes, but not limited to the following)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Review, evaluate, and approve supplier quality documentation to ensure compliance with contractual, regulatory, and QHSE requirements prior to shipment.
• Maintain, control, and audit supplier and internal QHSE documentation, ensuring accurate filing and data entry within the ERP system.
• Ensure all documentation is correct and signed off.
• Follow all safety codes
• Perform other tasks as assigned

Compliance Requirements

Gilmore has a Business Ethics Policy (the "Policy") which provides guidance to employees in day-to-day roles, as well as helping the employee and the business comply with the law at all times. The incumbent must read, understand, and comply with, at all times, the Policy along with all other corresponding policies, procedures and directives.

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety and the Environment
• Apply Gilmore, and where appropriate Client Company's, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded

Qualifications/Work Experience

Education

• High School Diploma, GED, and/or equivalent documentation review experience and/or training.

Experience

• Working knowledge of personal computers, office machines, Windows, and MS Office
• Basic knowledge of English language usage, spelling, and math.
• Ability to multi-task, identify, and solve problems as well as manage multiple priorities
• Ability to work well in a team environment
• Strong communication skills

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Ability to walk, stand, bend, sit, lift, push, pull and move objects for 8-12 hours per day.
• Ability to lift and carry files, packages, boxes weighing up to fifty (50) pounds.
• Speak/hear and use specific vision abilities such as close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Capable of properly using standard office equipment, including telephone, and a computer with keyboard.
• Ability to wear required Personal Protective Equipment (PPE). Includes steel toe shoes and safety glasses. Additional PPE may be required based on location and task.

Work Environment

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Work will mostly be performed indoors in a controlled environment.
• Some exposure to the manufacturing and shop areas with exposure to unusual elements, such as dirt, dust, fumes, unpleasant odours and/or loud noises.

All offers of employment at Gilmore, a Control Devices, LLC company, are contingent upon the successful completion of a background check and drug screen.