Accounts Payable SpecialistLocation: Houston, TX (77079)Employment Type: Full-TimeIndustry: Oil & Gas / Energy / Construction / Industrial Services About the Role We are seeking an experienced Accounts Payable Specialist to join a growing accounting team supporting operations within the oil & gas, energy, construction, or industrial services industries. The ideal candidate will have hands-on experience managing a high volume of invoices and vendor transactions while maintaining accuracy, meeting deadlines, and providing excellent internal and external customer service. Experience in a project-based, construction, oilfield services, energy, or industrial environment is highly preferred, particularly for candidates familiar with purchase orders, three-way matching, job costing, and vendor management. Key Responsibilities
Process a high volume of vendor invoices accurately and efficiently
Review invoices for proper coding, approvals, purchase orders, and supporting documentation
Perform three-way matching of purchase orders, receipts, and invoices
Code invoices to the appropriate general ledger accounts, cost centers, projects, and jobs
Enter invoices into the ERP/accounting system and ensure timely processing
Prepare and process weekly check runs, ACH payments, wires, and other payment transactions
Maintain accurate vendor records and assist with vendor onboarding and maintenance
Reconcile vendor statements and research outstanding or disputed invoices
Respond to vendor and internal inquiries regarding invoice and payment status
Research and resolve discrepancies between invoices, purchase orders, receipts, and contracts
Assist with month-end close activities, including AP accruals and account reconciliations
Monitor AP aging and assist with identifying past-due or outstanding items
Maintain organized documentation and ensure compliance with company policies and procedures
Assist with 1099 reporting and other AP-related compliance activities
Support internal and external audits by providing invoices, payment records, and supporting documentation
Identify opportunities to improve AP processes, controls, and efficiency
Assist with special projects and other accounting responsibilities as needed
Qualifications
2–5+ years of Accounts Payable experience
High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
Experience in oil & gas, energy, construction, engineering, industrial services, manufacturing, or a related industry strongly preferred
Experience processing high-volume invoices
Strong understanding of three-way matching and invoice coding
Experience with purchase orders and vendor management
Strong attention to detail and accuracy
Intermediate Excel skills
Experience with an ERP/accounting system such as SAP, Oracle, NetSuite, Microsoft Dynamics, Sage Intacct, or similar
Excellent organizational and time-management skills
Strong written and verbal communication skills
Ability to work independently while also collaborating effectively with accounting and operations teams
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Industry Experience Candidates with experience in any of the following environments are encouraged to apply:
Oil & Gas
Oilfield Services
Energy Services
Midstream / Downstream
Engineering & Construction
Commercial Construction
EPC / EPCM
Industrial Services
Manufacturing
Infrastructure
Field Services
Highly Desired Experience Particularly strong candidates may have experience with:
High-volume AP
Three-way matching
PO and non-PO invoices
Job/project costing
Construction or field-service invoices
Vendor management
Subcontractor payments
Retainage
Purchase orders
Credit card reconciliation
ACH and wire payments
1099 processing
AP accruals
Multi-entity accounting
ERP implementations or system conversions
AP automation
NetSuite, SAP, Oracle, Dynamics, or Sage Intacct
What We're Looking For We're looking for someone who is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment. The right person will take ownership of the AP process, communicate effectively with vendors and internal teams, and know how to dig into an invoice when something doesn't look right. Industry experience is a major plus, particularly for candidates who understand the unique needs of project-based, construction, energy, or field-service businesses. This is an excellent opportunity for an AP professional who wants to join a growing organization, contribute to a strong accounting team, and continue developing their career. If you're an experienced Accounts Payable Specialist looking for your next opportunity, we'd love to hear from you!Ref: #209-Rowland Houston
