Job Description
We are looking for an organized and service-oriented Administrative Assistant to support daily front desk operations and office coordination in Bee Cave, Texas. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes on track, and staying ahead of office needs in a busy workplace. The role combines receptionist duties, document preparation, inventory oversight, and event support while working on-site during standard business hours.
Responsibilities:
• Welcome guests, employees, and visitors with professionalism, answer incoming inquiries, and help direct people to the appropriate contact or area.
• Keep the reception space, kitchen, and shared office areas presentable, stocked, and ready for daily use.
• Prepare, edit, and organize business documents, spreadsheets, and correspondence using Microsoft Office applications.
• Enter, categorize, and maintain receipt records in expense tracking tools while ensuring files are complete and accurate.
• Upload documentation to Dropbox using consistent naming practices and organized folder structures for easy retrieval.
• Design simple flyers in Canva and provide administrative coordination for meetings, catered functions, and workplace events.
• Track supply levels for office materials, beverages, snacks, and cleaning items, and flag replenishment needs before shortages occur.
• Arrange vendor visits, monitor completion of requested services, and communicate follow-up items to management as needed.
• Partner with on-site support staff to assist with event setup, breakdown, catering logistics, and related office activities.• High school diploma or equivalent required; an associate or bachelor's degree is preferred.
• Prior experience in a front desk, receptionist, or administrative support position.
• Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills with careful attention to detail in data entry, receipt handling, and inventory tracking.
• Ability to manage multiple priorities independently in a fast-paced office environment.
• Strong communication skills, dependable attendance, and a customer-focused presence.
• Experience using cloud-based file storage platforms such as Dropbox.
• Exposure to expense management systems, inventory tools, Jira, bookkeeping tasks, or gaming-related environments is a plus.
