Events Coordinator / Communications Assistant

The Carpenter Health Network is seeking an organized, creative, and detail-oriented Event Coordinator / Communications Assistant to join our team!

This individual will play an important role in planning and executing company events while providing hands-on support with marketing and communications initiatives.

Event Planning & Coordination (55–65%)

• Plan, coordinate, and execute internal events and network sponsorships
• Develop event timelines, budgets, checklists, and run-of-show documents
• Select and manage venues, vendors, caterers, and rental companies
• Manage registration, RSVPs, and attendee communication
• Coordinate speakers, guests, sponsors, and volunteers
• Oversee setup, on-site operations, and teardown
• Evaluate events through debriefs, attendance tracking, and feedback

Communications Support (35–45%)

• Assist the communications department with projects as needed, including graphic design, social media, video recording & editing, website editing, blog posts, etc.
• Proofread and format materials for accuracy and brand consistency
• Photograph events and organize images in the asset library
• Manage distribution lists and event-related databases
• Maintain department calendars, files, and branded supplies
• Provide general administrative support to the department as needed

• Bachelor’s degree in communications, marketing, or a related field, or equivalent experience
• 2-4 years of experience in event planning, communications, or a related role
• Strong organizational and time-management skills, with the ability to manage several projects at once
• Excellent written and verbal communication skills
• Comfort working with budgets and vendors
• Proficiency with Microsoft Office or Google Workspace
• Ability to work some evenings and weekends for events
• Ability to lift up to 25-30 pounds and be on your feet for extended periods during events

Preferred Qualifications

• Experience in event planning/coordinating
• Experience in public relations/communications
• Familiarity with social media scheduling and various platforms (Facebook, LinkedIn, X, etc.)
• Basic photography skills
• Graphic design experience (Adobe Suite, Canva, etc.)
• Experience in healthcare and corporate settings is a plus

Full-Time Benefits:

• Employee Stock Ownership Plan (ESOP) – company-paid ownership benefit
• Competitive pay with increased earning potential
• Health, dental, vision & life insurance
• Short-term & long-term disability coverage
• 401(k) retirement plan
• Generous paid time off (PTO)
• Cell phone allowance
• Mileage reimbursement (adjusted for fuel price changes)
• Career advancement opportunities

All inquiries will remain confidential.