Executive Assistant II
Work Location: The Woodlands, TX 77380
Pay Rate: $50.00/hour
Job Type: 12 Month W2Contract with Possibility to Extend
Department: Sales and Commercial Leadership
Position Overview
Seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders within the Sales and Commercial Leadership team. This role will serve as a trusted business partner, managing complex calendars, coordinating travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically dispersed leadership team. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to work independently in a fast-paced environment while interacting professionally with internal stakeholders, customers, and external vendors.
Key Responsibilities
Executive Administrative Support
- Provide dedicated executive administrative support to three senior leaders located across Houston and London.
- Manage complex calendars, schedule meetings, and coordinate activities across multiple time zones.
- Coordinate meetings, conference rooms, and executive-level business engagements.
- Process travel and expense reports and support related administrative activities.
- Anticipate administrative needs and proactively resolve scheduling and operational issues.
- Support day-to-day office and organizational activities to ensure efficient business operations.
Travel Coordination
- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Event Planning & Coordination
- Support planning and execution of customer meetings, conferences, leadership events, and other business functions.
- Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
Stakeholder Communication & Vendor Coordination
- Serve as a liaison between executives, internal stakeholders, customers, and external vendors.
- Assist with vendor coordination and administrative procurement processes as needed.
- Maintain confidentiality while handling sensitive business information and executive communications.
Required Qualifications
- Minimum 5–8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.
- Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Experience managing complex executive calendars and travel arrangements.
- Strong organizational, prioritization, and multitasking skills.
- Excellent verbal and written communication skills.
- Demonstrated ability to work effectively with stakeholders at all levels of an organization.
- High level of professionalism, discretion, and confidentiality.
Education
- Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.
Preferred Qualifications
- Prior experience supporting multiple executives simultaneously.
- Experience within the oil and gas, energy, or industrial sector.
- Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.
- Experience coordinating customer events, conferences, and executive meetings.
- Experience working with geographically distributed teams and international stakeholders.
Desired Professional Attributes & Soft Skills
- Executive presence and professionalism.
- Strong relationship-building skills.
- Exceptional attention to detail.
- Problem-solving and critical thinking.
- Initiative and accountability.
- Customer-service mindset.
- Adaptability and flexibility.
