Title : Project Manager Location: Spring Valley, NY 10977 Duration:Temp to Hire Pay Range: $60.00 - $80.00/hr. On W2
Job Description:
The Project Manager will lead and coordinate all activities associated with the office relocation and consolidation effort from the offices from one location in Pearl River, NY to Spring Valley, NY, ensuring a seamless transition with minimal disruption to business operations. This role will serve as the central point of contact for stakeholders, vendors, and internal support teams throughout planning, execution, and post-move activities.
Key Responsibilities
Project Coordination and Leadership
Serve as the dedicated project manager for all relocation and decommissioning activities.
Develop and maintain the overall project schedule, milestones, and deliverables.
Coordinate activities among internal departments, external vendors, and stakeholders.
Identify project risks and develop mitigation strategies to ensure project success.
Cross-Functional Team Management
Establish and lead a cross-functional move team consisting of representatives from:
Facilities
Information Technology (IT)/Telecommunications
Real Estate
Security
Media Services (A/V Technology)
Business Operations
Conduct regular status meetings to monitor progress, resolve issues, and maintain alignment among all teams.
Communication and Change Management
Develop and implement a comprehensive communication plan for affected employees and stakeholders.
Coordinate employee communications regarding office material disposition, including a corporate records management plan:
Purging unnecessary items
Relocating materials to offsite storage
Moving required materials to the new location
Provide regular project updates and ensure stakeholders remain informed of key milestones, schedules, and expectations.
Move Execution Planning
Develop phased and staged move schedules to minimize operational interruptions.
Coordinate move sequencing, logistics, and resource allocation.
Ensure move activities are executed safely, efficiently, and in accordance with organizational requirements.
Oversee decommissioning activities at vacated locations and verify completion of all closeout tasks.
Deliverables
Comprehensive project plan and timeline
Cross-functional move governance structure
Employee communication and change management plan
Verified headcount and occupancy plan
Seating assignment and departmental placement plan
Staged move schedule and logistics plan
Vendor coordination and management documentation
Move completion and decommissioning status reports
Performance Expectations
Complete project milestones within approved schedules.
Minimize disruption to business operations during relocation activities.
Maintain clear and timely communication with stakeholders.
Ensure successful coordination across all functional teams and vendors.
Achieve timely completion of move and decommissioning activities while meeting safety, operational, and budget requirements.
Reporting Relationship
The Project Manager will coordinate their activities with the Project Manager of the SVOC Building Addition Project, as well as the Facilities Director/Manager and provide regular updates to project stakeholders, and department leadership.
