Assistant Project Manager

We are seeking a motivated and detail-oriented Assistant Project Manager to support project management teams in overseeing commercial building construction projects from preconstruction through completion. This role involves coordinating subcontractors and vendors, tracking project costs and schedules, managing project documentation, monitoring quality, and supporting successful project delivery.

The ideal candidate will have a background in commercial construction, strong organizational and communication skills, and the ability to manage multiple project activities while maintaining quality standards and meeting deadlines.

• Assist Project Managers with the daily coordination and administration of commercial construction projects from preconstruction through project closeout.

• Maintain effective working relationships with clients, architects, engineers, consultants, subcontractors, and vendors.

• Coordinate procurement of construction materials, equipment, services, and vendor contracts.

• Assist with subcontractor scope assignments, subcontract creation, and subcontractor change order processing.

• Track project costs, budgets, contract changes, and project accounting updates.

• Monitor project schedules, deadlines, procurement activities, and overall project progress.

• Coordinate project team communications and ensure established communication procedures are followed.

• Conduct regular site visits to review construction progress, workmanship, quality, and compliance with project requirements.

• Assist with scheduling and attending project meetings, documenting discussions, and tracking action items.

• Review and coordinate project submittals, approvals, distribution, and documentation logs.

• Maintain accurate project records, including contracts, change orders, schedules, submittals, and procurement documents.

• Assist with quality control activities and resolve project coordination issues under the Project Manager's guidance.

• Support project closeout by tracking required documentation, warranties, manuals, and other closeout deliverables.

• Assist with supervising and coordinating subcontractors, vendors, and other project stakeholders.

• Ensure project activities align with established schedules, budgets, specifications, and quality expectations.

• Associate or bachelor's degree in Engineering, Architecture, Construction Management, Building Construction, or a related discipline.

• Approximately 2 years of relevant experience preferred in commercial building construction or a similar project support role.

• Understanding of commercial construction processes, project coordination, and construction documentation.

• Strong organizational, planning, analytical, and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple assignments and meet project deadlines.

• Strong attention to detail and ability to work within established processes.

• Ability to coordinate professionally with subcontractors, vendors, consultants, and internal teams.

• Willingness to travel to construction sites approximately 2-3 days per week when required.

• Consistent work history and a proactive, team-oriented approach.

The ideal candidate is an early-career construction professional ready to support Project Managers in coordinating commercial construction projects. Suitable backgrounds include Assistant Project Manager, Project Coordinator, Project Engineer, or Construction Coordinator within a commercial general contracting or construction management environment.

Candidates should demonstrate practical knowledge of project scheduling, subcontractor coordination, cost tracking, construction documentation, submittals, change orders, and project closeout procedures.

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.