Position Overview
Guardline USA is seeking an organized, detail-oriented Project Manager to oversee energy-efficiency projects from approval through completion.
The Project Manager will serve as the central point of coordination between customers, contractors, vendors, utility programs, and the Guardline team. The primary responsibility is to keep projects moving, ensure documentation and program requirements are satisfied, and make sure installations are completed properly and on schedule.
Responsibilities
- Manage energy-efficiency projects from approval through installation and final closeout.
- Coordinate scheduling with customers, contractors, vendors, and property management.
- Track project status, outstanding items, deadlines, equipment orders, and installation dates.
- Review project scopes and ensure contractors understand exactly what is being installed.
- Coordinate HVAC, lighting, refrigeration, water-heating, controls, and other energy-efficiency measures.
- Collect and organize equipment submittals, specifications, invoices, permits, photographs, and other required documentation.
- Ensure installed equipment matches approved project scopes and utility requirements.
- Coordinate pre- and post-installation inspections.
- Communicate regularly with customers and provide clear project updates.
- Follow up aggressively but professionally on outstanding items to prevent project delays.
- Identify potential issues early and work with the appropriate parties to resolve them.
- Maintain accurate internal project records and trackers.
- Coordinate project closeout and ensure all required documentation is submitted for incentive payment.
- Work closely with Guardline's sales and utility-program teams to ensure a smooth handoff from project approval to implementation.
Qualifications
- Strong organizational and project-management skills.
- Excellent follow-up and communication skills.
- Ability to manage multiple active projects simultaneously.
- Comfortable communicating with contractors, property managers, engineers, vendors, and customers.
- Strong attention to detail and ability to identify inconsistencies in project documentation.
- Proficiency with Microsoft Outlook, Excel, Word, and general project-tracking tools.
- HVAC, construction, energy-efficiency, or utility-program experience is strongly preferred.
- Ability to read basic equipment schedules, proposals, submittals, and scopes of work is a plus.
We are looking for someone who is organized, responsible, persistent, and willing to learn. This position is ideal for someone who enjoys keeping things organized, solving problems, communicating with different parties, and making sure nothing falls through the cracks.
