Position Overview
The Administrative Assistant provides administrative, document control, and other support to ensure efficient office operations. This position is responsible for maintaining electronic & physical records, supporting customer documentation requests and providing general administrative support to management & staff.
Key Responsibilities
Document Control & Records Management
- Scan, organize, and maintain electronic records within the company’s cloud-based filing system.
- Maintain and organize physical files and records in accordance with company retention requirements.
- Ensure documents are accurately filed and easily retrievable.
- Support document retention and archiving activities.
- Scan shipping packets for retention and customer delivery.
Office Administration
- Order and maintain office, kitchen, facility, and vending supplies.
- Assist with reception and general office support duties as required.
- Support Managers with administrative tasks, reports and special projects as needed.
Accounting Support
- Assist the Accounting & HR Administrator with matching invoices, packing slips, and purchase orders.
- Assist with administrative functions related to accounts payable and accounts receivable.
Qualifications
- High school diploma or equivalent required.
- Prior administrative, office support or accounting support experience preferred.
Knowledge, Skill, and Abilities
- Strong organizational and document management skills.
- Proficiency in Microsoft Office
- Ability to learn company software and cloud-based filing systems.
- Strong attention to detail and accuracy.
- Effective verbal and written communication skills.
- Ability to prioritize and manage multiple responsibilities.
Available Benefits
- Paid Time Off
- Paid Holidays
- 401(k) with Matching
- Individual Coverage HRA
- Supplemental Insurance
- Paid Parental Leave
