Job Description
We are looking for an experienced and dependable Program Assistant to provide hands-on support for an awards program during a busy annual meeting. This is a contract position suited for someone who can stay organized, handle shifting priorities, and deliver strong administrative support in a fast-paced event setting. The person in this role will work closely with the awards lead, assist with event coordination, and help ensure a smooth experience for recipients, staff, volunteers, and attendees.
Responsibilities:
• Coordinate day-to-day support activities for the awards program before and during the annual meeting.
• Assist the awards lead with event logistics, on-site preparations, and time-sensitive administrative tasks.
• Respond promptly to urgent requests, including completing errands and addressing operational needs as they arise.
• Communicate professionally with award recipients, internal team members, volunteers, and conference participants.
• Prepare for the event by learning the organization’s mission, structure, and the purpose of its awards initiatives.
• Build working knowledge of award categories, program procedures, and recipient support expectations to help manage activities accurately.
• Participate in planning sessions, briefings, and training to stay aligned on schedules, venues, and event execution details.
• Maintain organized records, perform data entry, and provide general office and front-desk support as needed.• Experience providing administrative or office support in a detail-focused environment.
• Ability to manage multiple tasks efficiently while working under tight timelines.
• Strong organizational skills with close attention to detail and follow-through.
• Clear communication skills, including a courteous and service-oriented approach with diverse stakeholders.
• Comfort handling inbound calls, routine administrative duties, and data entry tasks.
• Dependability and flexibility to adapt quickly to changing event needs and priorities.
• Availability to support on-site conference activities in Arlington, Virginia.
