Part-Time Bookkeeper
Location:Pasadena, California
Employment Type:Part-Time
Schedule:Three days per week
Compensation:$30.00–$35.00 per hour
Recruiting Partner:HR For StartUps, LLC
Position Overview
HR For StartUps, LLC is recruiting on behalf of a confidential behavioral health and recovery-services client in Pasadena, California seeking a detail-orientedPart-Time Bookkeeperto support its finance function.
This position will work approximately three days per week and will be responsible for supporting day-to-day bookkeeping activities, maintaining accurate financial records, assisting with month-end processes, and helping ensure financial documentation remains organized and audit-ready.
The ideal candidate brings hands-on bookkeeping experience, strong attention to detail, and comfort working within an organization that receives government or contract-funded revenue.
Key Responsibilities
Accounts Payable
- Enter and process vendor invoices and ensure required approvals are obtained prior to payment.
- Prepare scheduled check runs and electronic payments.
- Maintain vendor records, including W-9 documentation.
- Support year-end 1099 preparation.
Accounts Receivable
- Record revenue, deposits and payments received.
- Track outstanding receivables and follow up on aging balances.
- Assist with preparation of monthly invoices and cost reports for funding sources.
- Support accurate tracking of contract and reimbursement-related revenue.
Bank Reconciliations & Month-End Support
- Reconcile bank and credit card accounts monthly.
- Research and resolve discrepancies in a timely manner.
- Assist with month-end close activities.
- Prepare supporting financial schedules and documentation as needed.
Document Management & Compliance
- Organize, scan and maintain financial records, receipts and supporting documentation.
- Maintain accurate, organized and audit-ready financial files.
- Handle confidential financial and organizational information with discretion.
- Support documentation requests related to audits and financial reviews.
Meetings & General Support
- Attend finance and staff meetings as needed.
- Assist with audit preparation and requests for supporting documentation.
- Perform other related bookkeeping and finance duties as assigned.
Minimum Qualifications
- At least2 years of bookkeeping or accounting experience.
- Working knowledge of accounts payable, accounts receivable, general ledger activity and bank reconciliations.
- Proficiency with accounting software such as QuickBooks or a comparable system.
- Working proficiency in Microsoft Excel.
- Strong attention to detail, accuracy and organization.
- Ability to handle confidential information with discretion.
- Clear written and verbal communication skills.
- Ability to work independently while coordinating effectively with finance and operational leadership.
Preferred Qualifications
- Previous experience supporting a nonprofit, healthcare, behavioral health, recovery-services, or government-funded organization.
- Experience working with contract reimbursements, funded programs, or cost reporting.
- Associate degree in Accounting, Finance or a related field, or equivalent professional experience.
- Experience preparing financial documentation for audits or external review.
Schedule
This is apart-time position working three days per week.
Specific workdays will be arranged based on organizational needs and candidate availability.
Compensation
$30.00–$35.00 per hour
Final compensation within the stated range will be based on relevant bookkeeping experience, technical capabilities, qualifications and other job-related considerations.
Please include“Part-Time Bookkeeper – Pasadena”in the subject line.
HR For StartUps, LLC is supporting the recruitment process for a confidential client. Qualified candidates will receive additional information regarding the organization and opportunity as they progress through the selection process.
HR For StartUps, LLC
Building Future-Ready Organizations by Developing Future-Ready Leaders.
