Office Administrator

The duties of the Office Administrator shall include, but not limited to, the following:

Assume responsibility for the overall management and operation of the front office;
Answer telephones and give information to callers, take messages, or transfer
calls to appropriate individuals;

Maintain data systems relative to client data and staff data (Checkpoint)
Check program emails, mail, and faxes and distribute to appropriate parties;
Maintaining an adequate supply of PR/Marketing materials
Serve as site Health and Safety officer by overseeing drills, poster displays, etc.;
Design and distribute Agency newsletters, promotional material, and other information as required;
Support staff as needed in assigned project-based work to include maintaining a supply of program forms/packets;
Assist Program Manager with other administrative duties as needed;
Maintains customer confidence by keeping information confidential;
Maintains office supplies inventory by checking/ordering stock to determine inventory level;
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their need;
Manage time clock reports for payroll;
Run/Submit various quality assurance reports as requested by management
Monitor recruitment sites and submit weekly reports to supervisor;
Perform other duties that may be assigned by management