Staffing Coordinator/ Unit Secretary

Staffing Coordinator/Unit Secretary

Job Summary:
We are seeking a highly organized and detail-oriented Staffing Coordinator/Unit Secretary to join our Florida team. As a key member of our healthcare support staff, you will play a vital role in ensuring the smooth operation of our rehabilitation center. Staffing Coordinator/Unit Secretary will be responsible for coordinating staffing levels, scheduling, and administrative tasks, while also providing exceptional customer service to patients, families, and healthcare professionals.

Responsibilities:

• Coordinate staffing levels and schedules for nursing units and ancillary departments to ensure maximum efficiency and minimal downtime

• Maintain accurate and up-to-date records, including staffing reports, schedules, and time-off requests

• Develop and implement effective staffing strategies to optimize labor costs and improve patient care

• Collaborate with nursing and ancillary departments to ensure seamless communication and coordination

• Provide administrative support to management and staff, including preparing reports, invoices, and meeting materials

• Maintain confidentiality and handle sensitive information with discretion

• Demonstrate excellent customer service skills, responding to patient and family inquiries, and addressing concerns in a timely and professional manner

• Perform clerical duties related to admission and discharge patients

• Keep confidential all patient information received.

• Answer telephone and intercom, take messages and communicate messages to the appropriate person.

• Schedule patient appointments and tests.

• Assist in orientation of new staff to clerical duties of the unit.

• Keep nursing station stocked and with adequate supply forms and other clerical needs.

Requirements:

• High school diploma or equivalent required; degree in healthcare administration, business, or related field preferred

• 1-2 years of experience in a healthcare setting, preferably in a scheduling or coordination role

• Strong organizational and problem-solving skills, with attention to detail and ability to multitask

• Excellent communication and interpersonal skills, with ability to work effectively with diverse groups

• Proficiency in electronic medical records and scheduling software (training provided)

• Knowledge of medical terminology helpful, but not necessary.

• SNF experience

• Ability to communicate in English effectively through verbal and written means.

Join a compassionate team dedicated to providing exceptional care to your loved ones. If you share our commitment to quality and patient-centered care, apply to become our next Staffing Coordinator/Unit Secretary!

Background Screening Requirement

In all Florida Companies, this position requires a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse. For more information regarding the Clearinghouse, disqualifying offenses, and exemption procedures, please visit: https://info.flclearinghouse.com