Job Description
We are looking for a dependable Accounts Payable Clerk to support daily financial operations for a power generation organization in Baton Rouge, Louisiana. This position focuses on keeping invoice processing, vendor account maintenance, and payment activity accurate, organized, and on schedule. The ideal candidate brings strong attention to detail, sound judgment when reviewing financial documents, and the ability to manage competing priorities in a busy accounting environment.
Responsibilities:
• Review and enter a large volume of supplier invoices with accuracy while ensuring processing deadlines are consistently met.
• Compare billing documents against purchase orders and receiving records to confirm complete and correct invoice support.
• Check approvals and general ledger coding before releasing transactions for payment.
• Coordinate routine payment activity, including check disbursements, electronic payments, and wire transfers.
• Reconcile vendor account statements, identify inconsistencies, and follow through on corrections in a timely manner.
• Respond to supplier questions related to payment timing, account balances, and outstanding items with professionalism.
• Keep vendor documentation current, including tax forms and payment setup details, while maintaining organized records.
• Contribute to month-end accounting tasks by assisting with accrual entries and balance sheet reconciliations.
• Track aged payables, help prioritize upcoming obligations, and investigate invoice or payment issues that could delay settlement.
• Prepare supporting documentation for audits and provide administrative assistance to the broader accounting team as needed.• Minimum of 3 years of experience in accounts payable, bookkeeping, or a closely related accounting function.
• High school diploma or equivalent required; additional education in accounting, finance, or business is preferred.
• Demonstrated ability to process invoices, apply accurate coding, and support check run activities.
• Proficiency with Microsoft Excel and familiarity with accounting or enterprise financial systems.
• Solid understanding of invoice matching, vendor reconciliation, and standard accounts payable procedures.
• Strong organizational skills with the ability to manage multiple deadlines in a fast-paced setting.
• Clear written and verbal communication skills and the ability to handle sensitive financial information with discretion.
