Administration Assistant Receptionist

The Administrative Assistant Receptionist plays a crucial role in supporting a small team of 1-5 members by managing front desk operations and providing comprehensive administrative support. This position ensures efficient communication, scheduling, and office management, and involves interacting with external clients and vendors. Proficiency with CRM systems and standard office suites such as Microsoft Office or Google Workspace is essential to perform daily tasks effectively.

Location: Aston, PA

Responsibilities

• Manage front desk reception duties, including greeting visitors and screening phone calls
• Coordinate and maintain team calendars and scheduling
• Handle internal and external communications promptly and professionally
• Perform accurate data entry and document management tasks
• Provide general office support to ensure smooth operations
• Assist visitors and clients with inquiries and directions
• Support customer service initiatives and resolve routine issues
• Maintain records and ensure confidentiality of sensitive information

Required Qualifications

• Minimum of 1 year of experience in administrative support

Preferred Qualifications

• High School Diploma or equivalent
• Experience with calendar management
• Strong customer service skills
• Proficiency in data entry
• Effective time management abilities
• Excellent communication skills
• Ability to multitask and solve problems
• Professional phone etiquette

Benefits:

• Health / Vision / Dental Insurance
• Matching 401k Plan
• Paid time off

All applicants must pass all pre-employment testing, including background checks, motor vehicle checks, and pre-employment drug tests, and present a valid driver's license.

EOE/Qualified applicants will receive consideration for employment without regard to disability or protected veteran status and any other applicable protected classification.

Pursuant to the Immigration Reform and Control Act of 1986, all applicants who are offered employment must produce documents establishing their identity and authorization for employment in the United States. You must provide these documents no later than three (3) business days after you begin employment. In addition, all new hires must verify their employment authorization under oath by signing Form I-9 when they begin employment.

Elite Vehicle Solutions is a rapidly growing emergency vehicle upfitting company serving fleets and government agencies across New Jersey, Pennsylvania, New York, and Delaware. Built to scale with the growing needs of our expanding customer base, we are committed to delivering high-quality, reliable vehicle upfitting services for public safety and specialty fleets.

We are looking for career-minded, motivated individuals who want to grow with us. At Elite Vehicle Solutions, you’ll be part of a team that values craftsmanship, innovation, and long-term professional development, with plenty of opportunities for advancement as we continue to expand.