Job Description
We are looking for a detail-oriented AP/AR Clerk to support daily accounting operations in Fort Atkinson, Wisconsin. This position focuses on keeping vendor payments, invoice records, and related financial documentation accurate, timely, and well organized. The role partners with internal departments and external vendors to resolve issues quickly while helping maintain reliable accounting processes across multiple business units.
Responsibilities:
• Review incoming supplier invoices, confirm approvals, and assign accurate general ledger coding before processing
• Compare billing documents with purchase orders and receiving records, then investigate and resolve any mismatches
• Enter payable transactions into the accounting system for more than one business unit while maintaining accuracy and timeliness
• Coordinate routine payment activity, including check runs, electronic payments, and wire transactions, with attention to vendor terms and discount opportunities
• Keep vendor account records current by maintaining tax documentation and supporting annual 1099 reporting needs
• Reconcile supplier statements and communicate with vendors to address payment questions, missing items, or disputed balances
• Audit employee expense submissions for policy compliance and complete reimbursement processing
• Assist with period-end activities by reviewing payable aging, supporting accruals, and preparing documentation needed for close
• Maintain orderly, audit-ready files for invoices, approvals, and payment history
• Contribute to accounting and administrative projects that improve efficiency, accuracy, and overall financial support• High school diploma or equivalent required; additional education in accounting, finance, or a related field is preferred
• At least 1 year of experience in accounts payable, accounts receivable, or general accounting is preferred
• Working knowledge of Excel and accounting software used for transaction entry and record maintenance
• Strong accuracy and attention to detail when handling invoice data, payments, and financial records
• Ability to manage a steady workload, organize priorities, and meet recurring deadlines
• Clear written and verbal communication skills for working with vendors and internal teams
• Ability to handle sensitive financial information with discretion and work independently when needed
• Experience supporting multiple entities, high-volume processing, bookkeeping, cash handling, or payment posting is a plus
