Office Manager

Office Manager Job Description

About Us:

InfiniteRule Security, Inc. is a leading manufacturer of automotive towing security products, based in Oxnard, CA. As a rapidly expanding company in the towing security industry, we value professionalism, innovation, and a commitment to excellence. Our dynamic work environment is perfect for driven individuals eager to learn valuable skills and grow within a US manufacturing company. We take pride in manufacturing our products in the USA, ensuring the highest quality and supporting local industry.

*Note that this office is in a manufacturing environment. It is recommended that you familiarize yourself with this type of working area before applying.

Position Overview:

We are seeking an experienced Office Manager with a background in manufacturing. This individual will oversee day-to-day accounting, inventory management, and order planning for our assembly team. Additionally, they will assist with planning and processing incoming and outgoing invoices and purchase orders, ensuring smooth operations and efficiency in the office.

An assertive individual that is not afraid to negotiate and ensure that company standards are met across vendors and suppliers will fit this role well.

Responsibilities:

• Invoicing, Billing, & Account Reconciliation Using QuickBooks Enterprise for Manufacturing.
• Maintain organized records of transactions and inventories.
• Manage office tasks, including mail, accounting, and document scanning.
• Process orders from various online platforms and generate necessary labels.
• Coordinate with the assembly team, ensuring they have all required information and materials.
• Handle FBA product preparation and transfers for Amazon Seller Central.
• Assist with returns processing and communication with Amazon.
• Organize retail packaging and conduct weekly inventory checks.
• Generate packing slips and monitor shipping material inventory.
• Develop and implement office policies and procedures to improve efficiency.

Requirements:

• Proficiency in QuickBooks Enterprise for Manufacturing.
• Ability to create inventory build assemblies.
• Proficiency in Microsoft Office (including Microsoft Teams and Microsoft Outlook), Google Docs, and Google Sheets.
• Ability to create reports utilizing advanced spreadsheets formulas. (Index & match, xlookup, logic + countifs + conditions, Google Sheets Query, importrange, sumifs, countifs, etc.)
• Familiarity with inventory management and assembly builds.
• General accounting and reporting experience.
• Strong organizational skills and attention to detail.
• Ability to compose professional emails and effectively communicate business matters verbally.
• Demonstrated ability to multitask, prioritize tasks, and meet deadlines.
• Previous office management experience.
• Associate or bachelor’s degree preferred.
• Problem-solving skills and ability to work independently and as part of a team.

Benefits:

• Competitive salary based on experience.
• Opportunity to learn and grow.
• Bi-weekly pay schedule.

Work Schedule:

Monday to Friday, 7:00 am to 3:30 pm.

If you are interested in joining our team and contributing to our mission of providing top-quality automotive towing security products, please submit your resume along with a cover letter outlining your relevant experience. We look forward to welcoming you to the InfiniteRule Security, Inc. team!