Operations Support Coordinator

Operations Support Coordinator

Department: Operations Support - Contracts

Location: Hybrid - Irvine, CA

Schedule: Mon–Thu 9:00 AM–6:00 PM; Fri 10:00 AM–7:00 PM

Type: Full-Time, Non-Exempt

About EPD Solutions

EPD Solutions is a multidisciplinary consulting firm that helps clients navigate complex development, environmental, and regulatory processes through an integrated approach and deep technical expertise.

Our multidisciplinary services include due diligence; environmental analysis and regulatory compliance; land use planning and entitlement services; transportation planning and engineering; biological resources; technical studies, including air quality, noise, and health risk analysis; and construction management.

Our success is built on collaboration, strong client partnerships, and a commitment to our people. Our five core values-Act with Integrity, Prioritize People, Innovate as a Team, Respect Always, and have a Passion for Expertise-guide how we work and support the communities we serve.

About the Job

The Contracts role is an important part of how EPD supports our projects, clients, and teams. You'll work closely with project managers, clients, and sub-consultants to coordinate contracts, proposals, change orders, insurance requirements, and related documentation throughout the project lifecycle.

This role is a great fit for someone who is organized, detail-oriented, and enjoys keeping processes moving. From your first week, you'll gain hands-on experience with the support of a manager who takes the time to explain the why behind each workflow. We value accuracy, initiative, thoughtful questions, and a collaborative approach to getting things done.

Critical Outcomes (First 6–12 Months)

• Client and sub-consultant contracts are coordinated efficiently from request through full execution, with minimal follow-up required from project managers.
• Proposals and change orders are accurate, complete, and professionally prepared before they are issued.
• Contract and insurance requirements are proactively tracked, with upcoming renewals identified and communicated at least 30 days in advance.
• Contract records are complete, current, accurately maintained, and audit-ready.

Key Responsibilities

Contracts & Proposals

• Prepare, route, track, and close out client and sub-consultant contracts, amendments, and change orders
• Run quality assurance reviews on proposals and change orders before client delivery, verifying fees, scope, and formatting
• Monitor upcoming contract expirations and certificate of insurance renewals, and flag them early
• Maintain contract records and system data, running periodic audits to keep information complete and current

Coordination & Team Support

• Learn EPD's contract workflows and systems, then recommend efficiency improvements as your familiarity grows
• Communicate clearly and professionally with project managers, clients, and sub-consultants
• Provide backup coverage for Office Services in the Irvine office as needed - mail and deliveries, supply levels, company events, conference room, and common area setup
• Perform additional duties as needed to support company objectives

Qualifications

Required

• 0–2 years of professional experience, or equivalent combination of education and experience
• Demonstrated ability to pick up new tools, systems, and processes quickly
• Strong attention to detail and organizational skills across multiple concurrent priorities
• Clear written and verbal communication with internal and external stakeholders
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
• Comfortable working independently and collaboratively in a hybrid setting

Preferred

• Bachelor's degree in business or a related field
• Genuine interest in business operations, contracts, or professional services administration
• Experience with e-signature platforms such as DocuSign

Compensation & Benefits Medical, dental, and vision insurance; 401(k); generous PTO; flexible spending account; life and disability insurance; discretionary bonus program.

This role is built as a starting point, not a dead end - the contracts lifecycle is one of the clearest windows into how a consulting firm actually operates.

Employment Authorization: Applicants must be currently authorized to work in the United States. EPD Solutions, Inc. is unable to provide employment visa sponsorship for this position, now or in the future.