We are seeking an Accounts Payable Specialistwho has a positive attitude and takes pride in doing accurate work. We are a small office team supporting 5 different construction businesses so you must work well as part of a team. This position is a great opportunity for someone looking to begin or grow their career within accounting and office administration.
Key Responsibilities
- Receive, review, and accurately enter vendor invoices intoQuickBooks
- Enter bills, expenses, and payments into QuickBooks and maintain accurate records
- Match invoices with purchase orders, receipts, and other supporting documentation
- Verify invoice amounts, quantities, pricing, and applicable taxes
- Code invoices to the appropriate job, project, department, or expense account
- Process vendor payments according to company procedures and payment schedules
- Maintain organized and accurate accounts payable records within QuickBooks
- Communicate with vendors regarding invoices, statements, payment status, and discrepancies
- Reconcile vendor statements and research discrepancies when needed
- Assist with monthly account reconciliations and month-end accounting procedures
- Serve as a back up to Project Coordinator to assist with obtaining construction permits, requesting locates and completing project documentation
- Expected to be trained in to help with Accounts Receivable when necessary
- Other office and accounting duties as assigned
Qualifications
- Previous administrative office experience preferred
- Valid drivers license
- Basic understanding of Microsoft Office
- Strong attention to detail and accuracy
- Ability to prioritize tasks and meet deadlines
- Must be a motivated self-starter that likes to stay busy
