Job Description
We are looking for a Development Assistant to support daily administrative operations for a busy office in Boston, Massachusetts. This Long-term Contract position is well suited for someone who is organized, responsive, and comfortable managing a wide range of support tasks in a detail-oriented environment. The ideal candidate will help keep front-office activities running smoothly while providing dependable assistance with communication, records, and general coordination.
Responsibilities:
• Manage day-to-day administrative activities to support efficient office operations and team needs.
• Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.
• Welcome visitors and provide front-desk support to create a positive and organized office experience.
• Enter, update, and maintain records accurately in internal databases, spreadsheets, and administrative files.
• Prepare routine documents, correspondence, and reports while ensuring information is complete and well organized.
• Coordinate calendars, meetings, and general scheduling needs for staff as assigned.
• Maintain office supplies, support filing systems, and assist with other clerical duties to keep workflows on track.• Previous experience in an administrative, office support, or receptionist-focused role.
• Strong ability to handle inbound calls with professionalism and clear communication.
• Proficiency in data entry with a high level of accuracy and attention to detail.
• Comfortable performing front-desk, clerical, and general administrative office tasks.
• Effective organizational skills with the ability to manage multiple priorities during the workday.
• Working knowledge of standard office software and common administrative tools.
• Dependable interpersonal skills and a service-oriented approach when assisting staff and visitors.
