Description:
Reports to: Chief Administrative Officer
Location: Edenton, NC (Occasional travel to Rich Square)
Status: Part-time, approximately 25 hours week
Role Summary
The Office Administrator will support our management team with daily administrative, financial, and operational tasks and will play a critical part in maintaining accurate records, handling accounts payable routines, managing equipment returns, and keeping our office running smoothly.
Responsibilities
Purchasing & Financial Support:
- Create Purchase Orders (POs) based on vendor quotes, ensuring precision and alignment with our internal inventory item numbering system.
- Enter vendor invoices into the Accounts Payable system, verifying proper coding to designated accounts/departments and ensuring expenses align with authorized PO limits.
- Assist in processing reimbursement claims for federal government grants.
Operations & Inventory Management:
- Receive returned Customer Premise Equipment (CPE) from canceling customers.
- Clean, test, and package returned CPE for future deployment, repairs, or scrapping.
- Travel to the post office to collect incoming payments and returned equipment.
General Office Administration:
- Monitor and order office supplies as needed.
- Assist the management team with general administrative tasks to streamline office operations.
- Perform other duties as assigned.
Requirements:
- High School diploma or equivalent required; minimum of 1 year of experience in an administrative, office, or operational support role.
- Strong attention to detail and a high level of diligence to ensure data accuracy.
- Excellent organizational and time-management skills.
- Good verbal and written communication skills.
- Basic proficiency in Microsoft Excel.
- Valid driver’s license and reliable transportation for local errands (e.g., post office runs).
Preferred- Associate degree or completed post-secondary coursework in Business Administration, Accounting, Communications, or a related field preferred.
- Prior experience with basic Accounts Payable or purchasing processes.
- Basic technical aptitude for testing and handling electronic equipment.
