Senior Buyer is responsible for all procurement activities necessary to meet project schedule requirements.
Essential Functions:
- Analyze bills of material, data sheets, lists, specifications or other written forms to determine supplies necessary to meet project requirements
- Research and recommend suppliers that best meet the project needs
- Negotiate price and delivery terms with suppliers and bind the company to such negotiation
- Use client specifications and ensure suppliers are aware of/understand those specifications for RFQ’s
- Handle procurement complaints, arbitrate purchasing disputes and resolve purchasing grievances with suppliers and other Cortex departments
- Create, issue and follow up on project POs in accordance with the organization’s defined processes, SOP’s and work instructions
- Ensure that approvals for POs are in place and in accordance with company procedures and distribute approved POs to vendors
- Update and revise POs as required and maintain clean documentation trail, including order acknowledgements
- Provide PO status updates to project managers/project engineers and others as required
- Evaluate and work to client approved manufactures lists/restrictions
- Generate supplier bid tabulations and file in proposal and or project files
- Set up suppliers in accounting system prior to issuance of PO’s by communicating with Compliance and Accounting departments as required
- Expedite POs and associated documentation to ensure project schedules are met
- Work with project managers and engineers to ensure appropriate approvals for vendor documents
- Coordinate vendor shipping, delivery, receipt and onward shipping associated with PO’s as required
- Assist Accounting and Project Management with reports, PO status and invoice review as required
- Assist in developing and improving materials management processes and procedures
- Continuously work toward developing an improved supplier base
- Provide input to project managers and operations team regarding problems such as shortages, backlogs and materials price variances
- Act as a liaison between vendors and other departments for order status, materials pricing and procurement procedures
- Obtain materials price estimates from vendors for bids and proposals
- Maintain purchasing files
- Maintain supplier evaluation documentation and Cortex Approved Vendor List
- Works with operations teams to ensure that all materials deliveries satisfy the scheduled work orders
Knoweldge/Skills/Abilities:
Ability to problem-solve
Ability to analyze complex and diverse information
Ability to handle procurement duties for several projects at once
- Ability to smoothly transition between multiple projects
- Ability to compare quotes based on prices, terms and delivery
- Ability to request and negotiate discounts and buy goods at best prices
- Ability to categorize priorities based on level of urgency
- Ability to make timely decisions
- Ability to identify and resolve problems in a timely manner and gather information skillfully
- Ability to speak clearly and persuasively in positive or negative situations, demonstrate group presentation skills and conduct meetings
- Ability to give high attention to detail
- Ability to exhibit sound and accurate judgment
- Ability to prioritize and plan work activities and carry them out efficiently
- Ability to use equipment and materials properly
- Ability to use Microsoft Office based products
- Ability to work within a team for a common goal
- Ability to adapt to project and business requirements
Preferred Qualifications:
- Bachelor’s degree
- 4-7 years of purchasing experience
- 3-5 years of experience in Oil & Gas, Engineering and/or Manufacturing
