Accounting Assistant

We are looking for an Accounting Assistant to support daily financial operations in a detail-oriented services environment in Baton Rouge, Louisiana. This long-term contract position is ideal for someone who is detail-oriented, organized, and comfortable managing a blend of payables, receivables, and account reconciliation tasks. The role will contribute to accurate recordkeeping, timely invoice processing, and dependable administrative support across accounting activities.

Responsibilities:

• Process incoming invoices, verify supporting documentation, and assign appropriate coding before submission for payment.

• Maintain accounts payable and accounts receivable records to help ensure timely transactions and accurate financial tracking.

• Reconcile bank activity and investigate discrepancies to support balanced and reliable financial reporting.

• Review documents for completeness, accuracy, and compliance with internal policy guidelines and vendor requirements.

• Organize and maintain vendor files, agreements, and account records so information is current and easy to retrieve.

• Receive, log, and manage financial and operational documents, ensuring recorded information is properly filed and tracked.

• Prepare and update spreadsheets, reports, and supporting records using Microsoft Excel and Adobe Acrobat.

• Provide day-to-day operations support to the accounting team, including assistance with documentation and financial record maintenance.

• Experience supporting accounting functions with a focus on accounts payable, accounts receivable, and bank reconciliations.
• Ability to code invoices accurately and review documentation with strong attention to detail.
• Proficiency with Microsoft Excel and Adobe Acrobat for reporting, document handling, and record organization.
• Familiarity with maintaining vendor accounts, vendor files, and related agreement documentation.
• Understanding of financial document controls and the ability to follow established policy guidelines.
• Strong organizational skills with the ability to manage multiple document-driven tasks efficiently.
• Clear written and verbal communication skills to coordinate effectively with internal teams and external vendors.