LTC Scripts, a growing long-term care pharmacy in Long Valley, NJ, is seeking a reliable and highly organized Part-Time Accounting & Administrative Assistant to support our accounting and operations team.
This is a hands-on position for someone who is comfortable with numbers, spreadsheets, paperwork, follow-up and keeping multiple administrative tasks organized. Healthcare or pharmacy experience is helpful but not required.
Responsibilities include:
- Assist with basic bookkeeping and accounting functions
- Enter and organize invoices, payments and financial records
- Assist with accounts receivable and follow up on outstanding invoices
- Reconcile and organize vendor statements and supporting documentation
- Maintain Excel/Google Sheets reports and trackers
- Prepare and organize documents for our accountant
- Assist with billing and payment-related follow-up
- Prepare letters, certified mail and other correspondence
- Maintain organized electronic and paper records
- Follow up with vendors, facilities and other outside parties on outstanding items
- Track assigned tasks through completion rather than simply forwarding or reporting them
- Assist with general pharmacy administrative projects as needed
- Provide direct administrative support to our existing accounting/operations staff
What we are looking for:
- Strong organizational skills and attention to detail
- Comfortable with Excel/Google Sheets and basic accounting concepts
- QuickBooks or other bookkeeping/accounting software experience preferred
- Good written and verbal communication
- Ability to independently follow up and get things completed
- Comfortable learning new software and processes
- Reliable and able to work without constant supervision
- Previous bookkeeping, accounts payable/accounts receivable or administrative experience preferred
- Healthcare/pharmacy experience is a plus, but we are willing to train the right person
Schedule: Part-time, approximately 20–25 hours per week, with some flexibility in scheduling.
Location: LTC Scripts, Long Valley, NJ. Primarily an on-site position.
This position has the potential to grow for someone who demonstrates strong organizational ability, reliability and ownership.
Please submit your rsum along with your availability and desired hourly compensation.
