Part Time Receptionist

We are looking for an experienced Front Desk Coordinator to support this real estate and property team on Saturdays from 12pm to 4pm. This contract-to-permanent opportunity is ideal for someone who combines a welcoming front-office presence with strong administrative and listing coordination experience. The role requires accuracy in data entry, confidence handling a multi-line phone system, and the ability to keep office workflows organized in a focused environment.

Responsibilities:

• Welcome visitors, answer and route incoming calls through a multi-line switchboard and create a positive first impression for the office.

• Provide day-to-day administrative support by organizing records, maintaining office materials, and helping keep front desk operations running smoothly.

• Coordinate real estate listing activities by preparing information, updating property details, and ensuring documentation is accurate and complete.

• Enter and maintain data in internal systems with a high level of speed and precision to support office and transaction-related tasks.

• Assist with the processing and tracking of approximately four to five real estate transactions at a time, helping ensure deadlines and documentation stay on schedule.

• Communicate with agents, clients, and vendors to support office coordination and respond to routine questions in a timely manner.

• Maintain familiarity with the organization’s processes and tools in order to support administrative and listing workflows effectively.

• Previous experience in office administration within a real estate or property-related environment.
• Background supporting listing coordination and handling transaction-related documentation.
• Strong data entry skills with careful attention to detail and accuracy.
• Ability to manage a switchboard or multi-line phone system with professionalism and efficiency.
• Comfortable balancing front desk responsibilities with administrative support tasks.
• Strong verbal and written communication skills and a dependable, service-oriented approach.
• Ability to work effectively in a quiet office setting while staying organized and responsive.