Job Description
We are looking for an Administrative Coordinator to support daily office operations for a home health environment in Rochester, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The role will focus on coordinating schedules, handling incoming communication, maintaining accurate records, and supporting volunteer-related activities while helping the team stay efficient and service-oriented.
Responsibilities:
• Manage day-to-day administrative tasks to keep office operations organized and running smoothly.
• Respond to inbound calls professionally, route inquiries appropriately, and provide timely support to callers.
• Coordinate calendars, schedule meetings or appointments, and help resolve scheduling conflicts as they arise.
• Maintain and update databases and records with accuracy to support reporting and operational needs.
• Assist with volunteer outreach efforts, including communication, coordination, and tracking participation details.
• Support volunteer program activities by organizing information, monitoring engagement, and helping with ongoing administration.
• Prepare documents, correspondence, and general administrative materials needed by the team.
• Monitor multiple priorities at once and follow through on assignments with strong attention to detail.• Prior experience in administrative support, office coordination, or a similar business support role.
• Ability to handle high volumes of inbound calls with professionalism and clear communication.
• Experience managing calendars, appointments, and scheduling logistics efficiently.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Familiarity with maintaining databases and entering information accurately.
• Experience supporting volunteer recruitment or volunteer coordination is preferred.
• Proficiency with standard office software and general administrative systems.
