AP Coordinator

Job Title: AP/AR Coordinator

Job Description

This role supports the business office by managing the full lifecycle of procurement-related accounts payable activities and event management. You will bridge financial administration and purchasing operations, ensuring accurate record-keeping, timely payments, and strong vendor relationships. The position focuses on back-office purchasing support rather than acting as a buyer, and is well-suited for a detail-oriented professional who thrives in a fast-paced, dynamic environment.

Responsibilities

• Manage the full lifecycle of accounts payable activities related to procurement, including invoice processing, payment tracking, and vendor billing.
• Oversee event program logistics from start to finish, ensuring smooth execution and alignment with financial and procurement processes.
• Coordinate closely with the Communications team on event planning, budget creation, approvals, and related purchasing activities.
• Create, monitor, and manage event and departmental budgets to ensure financial compliance and adherence to established guidelines.
• Maintain accurate and timely input into the Meeting and Event system, including financial and logistical data.
• Process payments through a variety of methods, ensuring accuracy, timeliness, and proper documentation.
• Perform monthly corporate and department credit card reconciliations, resolving discrepancies and maintaining clear records.
• Actively reconcile invoices, investigating and resolving billing, shipping, or receiving discrepancies in a timely manner.
• Support month-end close activities by preparing, reviewing, and reconciling accounts payable and related financial records.
• Collaborate with buyers to provide purchasing support and ensure alignment with procurement policies and procedures.
• Communicate with vendors to resolve issues, obtain necessary information, and maintain strong working relationships.
• Onboard new vendors in SAP IERP and Ariba, ensuring accurate setup and compliance with internal requirements.
• Manage critical documents such as scopes of work, statements of work (SOWs), and W-9 forms for check requests and vendor records.
• Execute the full purchase order process for the Communications group, including creation, tracking, and closure of POs in SAP IERP.
• Maintain organized and comprehensive filing systems for financial, purchasing, and event-related documentation.
• Demonstrate meticulous attention to detail and strong customer service in all interactions with internal stakeholders and external vendors.
• Focus on back-office operations that support purchasing activities, rather than performing direct buying functions.

Essential Skills

• 1–3 years of hands-on experience working with SAP IERP, specifically in Purchase Order (PO), Accounts Payable (AP), and Work Order modules.
• Proven accounts payable experience, including invoice processing, payment management, and reconciliation.
• Experience in accounts receivable, including billing, tracking payments, and resolving discrepancies.
• Demonstrated ability to manage budgets, reconcile corporate and departmental credit cards, and support month-end close activities.
• Strong organizational skills with the ability to manage complex filing systems and handle multiple tasks simultaneously.
• Meticulous attention to detail in financial data entry, documentation, and reconciliation.
• Effective interpersonal and customer service skills for working with internal stakeholders, buyers, and vendors.
• Proficiency with Microsoft Office applications for reporting, documentation, and communication.
• Experience in payment management processes across multiple payment methods.

Additional Skills & Qualifications

• Experience using Ariba for vendor onboarding, procurement workflows, and purchase order management.
• Advanced skills in Adobe Suite for document preparation, editing, and presentation of financial and event-related materials.
• Background in automotive or manufacturing environments, particularly in fast-paced or dynamic settings.
• Experience coordinating event logistics, including working with communications or similar teams.
• Familiarity with managing scopes of work, statements of work (SOWs), and W-9 forms in a corporate environment.
• Ability to build and maintain strong vendor relationships while ensuring compliance with internal policies.
• Comfort working in a hybrid environment that requires both onsite and remote collaboration.

This is a Contract position based out of Dearborn, MI.

The pay range for this position is $21.15 - $23.25/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Dearborn,MI.

This position is anticipated to close on Sep 22, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.