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Administrative Assistant

Chester County Fuel

Malvern, PA • $50,000 / yr • 9/8/2026

Administrative / Clerical , Professional

Job Description

Job Description

Chester County Fuel is seeking a dependableAdministrative Assistantto support the day-to-day administrative functions of our growing, family-owned company. This position is ideal for someone who enjoys staying organized, managing multiple priorities, and helping an office run efficiently behind the scenes.

Working from our Malvern office, you'll assist withoffice administration,record management,scheduling coordination,billing support, andvarious operational projects. If you're detail-oriented, proactive, and enjoy contributing to a collaborative team environment, we'd love to hear from you.

Compensation & Benefits

  • $40,000 - $50,000 annual salary

  • Medical and dental insurance

  • Disability insurance

  • 401(k) with company match

  • Paid Time Off

  • 6 paid holidays annually

  • Supportive, family-oriented work environment

  • Long-term stability with growth opportunities

Compensation:

$40,000 - $50,000 base salary


Responsibilities:
  • Coordinate daily office operations to ensure smooth and efficient workflows.
  • Manage and organize company records, maintaining accuracy and confidentiality.
  • Assist in scheduling meetings and appointments, optimizing time management for the team.
  • Support billing processes by preparing invoices and tracking payments.
  • Facilitate communication within the team, ensuring everyone stays informed and connected.
  • Handle incoming calls and emails, providing prompt and courteous responses.
  • Assist in the preparation of reports and presentations, contributing to informed decision-making processes.

Qualifications:
  • High school diploma required.
  • Strong organizational and multitasking skills.
  • Proficient in Microsoft Office.
  • Detail-oriented with excellent communication skills.
  • Positive, reliable, and eager to learn.

About Company

We proudly served homeowners for decades by providing dependable heating, cooling, and fuel services. At Chester County Fuel, we're committed to delivering exceptional customer experiences while fostering a workplace built on teamwork, respect, and long-term career growth.