Payroll Specialist -- Multi-State Company

Payroll Specialist Multi-State Company

Location: Metuchen, New Jersey (on-site)

Type: Full-time

Compensation: $80,000 – 100,000, plus benefits, 401(k) with match, and PTO

About the role:

We are a specialized heavy-haul and transportation company running payroll across 20+ state tax jurisdictions, with union and prevailing-wage work layered on top with over 150 employees. This is a hands-on role for someone who owns the payroll cycle end to end from timesheet review through GL reconciliation and who can also support HR, onboarding, and day-to-day accounting.

You will be the person employees, managers, and auditors come to with payroll questions. We need someone accurate, unflappable, and comfortable working to a deadline every week.

What you'll do:

Payroll processing:

• Review timesheets, chase missing time, and process corrections

• Verify driver hours, mileage, heavy-haul premiums, and special pay

• Review OT, PTO, and sick time; enter commissions, bonuses, and additional pay in ADP

• Complete and audit other departments' payroll prior to processing

• Process deductions, benefits, 401(k), and garnishments

• Balance, correct, and submit payroll

Union & prevailing wage:

• Verify jobs, rates, classifications, and fringe benefits

• Process union and prevailing-wage requirements

• Prepare and file certified payroll, WH-347, HUB, and NJEDA reporting

• Prepare audit reports for union funds and other entities

Compliance & reporting:

• Manage multi-state tax jurisdiction setup and filings

• Handle garnishments, child support orders, and court orders through resolution

• Complete employment, income, unemployment, and disability reporting, including medical time and union dues

• Resolve payroll issues and complete outstanding reports and management requests

• Turn around reporting requests for safety, operations, and finance

Accounting & HR support:

• Reconcile payroll, deductions, funding, and the payroll GL

• Reconcile company credit cards and support AP in Sage 300

• Support general accounting: journal entries, account reconciliations, and month-end close

• Onboard new employees offer paperwork, I-9 and E-Verify, W-4 and state withholding, direct deposit, benefits enrollment, and ADP setup

• Provide daily ADP and HR support to employees and managers

• Projects within and outside of Payroll as needed

What you bring:

Required:

• 3+ years of full-cycle payroll experience, including multi-state

• Hands-on ADP experience (Workforce Now or comparable)

• Working knowledge of general accounting debits and credits, reconciliations, GL coding

• Experience with garnishments, child support, and court-ordered withholding

• Strong Excel skills and real attention to detail

• Ability to handle confidential information with discretion

Preferred:

• Union and prevailing-wage payroll, certified payroll, and WH-347 reporting

• New Jersey public-works experience (NJEDA, HUB reporting)

• Sage 300 or comparable ERP

• Transportation, construction, or heavy-haul industry background

• FPC or CPP certification

Izzi Trucking and Rigging is an equal opportunity employer.