Job Description
We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a healthcare organization in Akron, Ohio. This Long-term Contract opportunity is ideal for someone who can manage a high volume of payable activity with accuracy, maintain strong vendor relationships, and resolve issues efficiently. The role requires close coordination with internal teams and external suppliers to keep transactions compliant, current, and aligned with established financial practices.
Responsibilities:
• Process vendor invoices and payments accurately and within required timeframes to support ongoing financial operations.
• Review submitted invoices for correct approvals, account coding, and payment readiness before releasing them for processing.
• Investigate invoice exceptions, coding discrepancies, and approval delays, then work through issues to reach timely resolution.
• Confirm that non-purchase-order and non-inventory invoices are routed through the appropriate approval channels.
• Communicate with internal departments and external vendors to address payment questions, clarify invoice details, and resolve outstanding concerns.
• Maintain positive relationships with vendor accounts receivable contacts to keep supplier accounts current and prevent service interruptions or payment holds.
• Promote greater use of electronic invoicing and electronic payments to improve departmental efficiency and streamline processing.
• Research duplicate billings, unapplied cash, credit balances, and other account discrepancies, then take corrective action as needed.
• Reconcile vendor statements and account activity using available tools such as Excel to support accurate balances, accruals, and disbursements.
• Support vendor maintenance and payment administration by collecting required documentation, preserving records for 1099 reporting, and issuing payments in line with financial policies.• At least 2 years of experience in accounts payable, preferably in a high-volume environment; a bachelor’s degree is preferred, or equivalent extensive payables and accounting experience may be considered.
• Hands-on knowledge of accounts payable procedures, terminology, and invoice-to-payment workflows.
• Experience working with account coding, invoice processing, ACH transactions, and check runs.
• Strong background handling purchase orders and resolving three-way match discrepancies.
• Ability to communicate effectively with internal stakeholders, buyers, suppliers, and vendor accounts receivable teams to clear payment and receiving issues.
• Proficiency with spreadsheets and databases, including practical Excel skills for reconciliations and account analysis.
• Familiarity with vendor setup documentation, 1099 reporting requirements, and policies related to contractor payments, business expenses, and travel reimbursements.
• Demonstrated ability to work independently, manage assigned projects with minimal supervision, and bring tasks through to completion.
