We are looking for a highly organized and proactive Office Manager to keep our office running smoothly and support our day-to-day business operations. This role combines office administration, employee support, and financial recordkeeping responsibilities.
The ideal candidate is detail-oriented, enjoys solving problems, and can confidently manage multiple priorities in a fast-paced environment.
What you'll do
- Oversee daily office operations and administrative processes.
- Manage office supplies, vendor relationships, and facility needs.
- Support onboarding, employee records, timekeeping, and payroll coordination in ADP.
- Process invoices, payments, deposits, and customer account follow-up in QuickBooks.
- Maintain accurate financial records in QuickBooks and perform monthly account reconciliations.
- Prepare financial summaries, aging reports, and supporting documentation for management
- Serve as a point of contact for employees, customers, and vendors.
- Maintain organized digital and physical records using Microsoft Office and company filing procedures.
- Support continuous improvement of administrative processes and office efficiency.
What we're looking for
- 3+ years of experience in office administration, office management, or a similar role.
- Experience with accounts payable, accounts receivable, and general bookkeeping.
- Proficiency with Microsoft Office and accounting software such as QuickBooks.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently while managing multiple priorities.
Nice to have
- Associate's or Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
- Experience with payroll, financial reporting, or month-end processes.
- Bilingual English/Spanish is a plus.
Reports to: General Manager / Owner
Works closely with:
- Operations, production, and warehouse teams
- Employees across all departments
- Customers and vendors
- External accountant and payroll providers
What we offer?
- On-site Full-time position with long-term stability
- PTO (personal time, sick Leave)
- Professional growth and advancement opportunities
- Collaborative and supportive team environment
- Opportunity to make a direct impact on company success
Schedule: Monday through Friday, 8:00 AM to 5:00 PM (Every other Saturday, 8:00 AM to 12:00 PM)
Why join us?
Join a team that values professionalism, teamwork, and exceptional customer service. As our Office Manager, you'll play a critical role in supporting daily operations, maintaining organized business processes, and contributing to the continued success of the company.
Apply today and become an integral part of our growing team.
