Executive Admin Assistant

Administrative Assistant

• Type: 6+ Month Contract (with potential extension/conversion)
• Location: Hybrid in Malvern, PA (3 days on site)
• Schedule: M-F, standard shift
• Compensation: $32-35/hour

Responsibilities:

• Manage complex calendars for multiple leaders
• Coordinate meetings to include logistics and attendance tracking
• Support team events, off-sites, and town halls, including stakeholder coordination
• Handle end-to-end domestic and international travel arrangements
• Partner with leadership to drive coordination and execution
• Contribute to special projects and evolving team needs
• Maintain organized records, documentation, and artifacts

Qualifications:

• At least two years of experience in administrative/executive assistance, corporate setting preferred
• Tech-savvy with proficiency in MS Suite, scheduling and note-taking software
• Strong interpersonal, organizational, and multitasking skills
• Ability to adapt quickly and take directly easily
• Exceptional calendar management skills
• Undergraduate degree preferred

We’re Infinia Search. We’re a relationship-driven search firm that proves that talent, ambition, curiosity, and an infinite work ethic creates exponential results for our clients and candidates.