Job Description
We are looking for a dependable Part Time Administrative Assistant to support daily office operations in Rochester, New York. This Long-term Contract position is ideal for someone who enjoys keeping administrative tasks organized, assisting callers professionally, and helping the team maintain an efficient workplace. The role requires strong attention to detail, a service-oriented mindset, and the ability to manage a variety of office support activities with accuracy and professionalism.
Responsibilities:
• Manage day-to-day administrative support tasks to help the office run smoothly and efficiently.
• Answer incoming calls in a courteous manner, direct inquiries appropriately, and relay messages with accuracy.
• Maintain records, enter information into office systems, and ensure documents are organized and up to date.
• Provide general office assistance such as preparing materials, handling correspondence, and supporting routine team needs.
• Coordinate schedules, appointments, and other administrative activities while keeping priorities on track.
• Create and format basic visual or presentation materials using Canva as needed for office or team use.• Prior experience in an administrative assistant or general office support role.
• Ability to handle inbound phone calls effectively and communicate clearly with internal and external contacts.
• Strong organizational skills with close attention to detail and accuracy in data entry and recordkeeping.
• Proficiency with standard administrative office tasks and general computer applications.
• Experience using Canva to create or update simple materials.
• Ability to manage multiple tasks independently in a part-time work environment.
