SUMMARY:
Keeps records of financial transactions for the Agency. Using calculator and computer performs general or routine accounting functions, such as verifying, allocating and posting business transactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following.
- Maintains subsidiary accounting records, such as accounts receivable and payable, prepaid and accrued accounts, and payroll records; prepares simple statements and reports in connection with these records.
- Verifies, allocates, and posts details of business transactions to subsidiary accounts on computer files from documents, ie., invoices, receipts, check stubs, and computer printouts.
- Prepares routine financial schedules, analyses and reports, such as expense schedules, accounts receivable and payable schedules and miscellaneous schedules.
- Prepares transcripts and analyses of various receivable, payable and expense accounts; and prepares simple payroll and other reports.
- Reconciles and balances accounts.
- Compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items required.
- Prepares routine entries to record transactions in accounts, records charges to various expense accounts, accounts receivable and payable, property accounts and other asset and liability accounts.
- Reconciles records of bank transactions.
- Performs miscellaneous clerical and accounting functions as necessary, such as preparing and checking statements and invoices, checking expense reports and vouchers and reconciling various simple accounts.
- Prepares payroll using time sheets and records to assemble data concerning employee hours of work, deductions from pay and pay rates.
- Responsible for the computation of hourly rates, salaried and consultant pay, the preparation of payroll checks. And the balancing of payroll totals to accounting controls.
- Prepares and files required state and federal payroll reports to appropriate parties; prepares reports of payroll deductions for participation in credit union plan, and other authorized deductions; and prepares check requests to effect payment.
- Conducts special studies and analyses as requested.
- Receives and processes wage garnishments served on the employee; prepares check requests to effect payment; and answers inquiries from supervisory personnel regarding employee pay matters.
- Perform general office duties such as filing, answering telephones and handling routine correspondence.
- May conduct inventory of all property
- Performs related duties as assigned.
SUPERVISORY RESPONSIBILITIES:
None
