Accounts Payable Clerk

About DOC

Our mission is to make a transformative impact on our communities through the exceptional buildings, infrastructure, and relationships we constructwith skill, purpose, integrity, and passion.

Founded in 1879, DOC (Daniel O'Connell's Sons) is a trusted construction management and general contracting firm serving public and private clients across the Northeast and Florida. We bring togetherexpertisein building and heavy/civil construction to deliver complex, high-impact projects.

At DOC, we believethere'salways a better way to build. Our team is driven by collaboration, accountability, and a commitment to continuous improvementconstantly learning, evolving, and pushing to deliver better outcomes for our clients and communities.

Our Values

• Always do the right thing

• Support and respect the people you work with

• Think like a client

• Be patient and flexibleeven when unexpected obstacles arise

• Ensure everyone safely returns to their families

Position Summary

We are seeking atalented accountspayableprofessionalto perform various checking, researching, data entry, electronic filing, and other clerical duties in conjunction with the senior accounting staff. Under the general supervision of the Controller, this person will perform various bookkeeping and accounting dutiesrelatedto the maintenance of financial records.

Job Responsibilities

• Receive and sort subcontractor requisitions and invoices for material suppliers, cost centers and various miscellaneous expenditures. Verify accuracy, match pertinent data and apply account classification and distribution code. Check contracts, where applicable, for prices, change orders and terms.
• Maintain records to ensure all subcontracts and all change orders are executed properly and filed as required.
• Complete subcontractor requisitions and verify accuracy of lien waivers, certificates of insurance, and any required bonding information as well as internal required documents.
• Maintainsubcontractor's file to track status of proper insurance certificates and bonds on all subcontracts, including the subcontract value and payable amounts.
• Create check run reports for Treasury Department. Answer any inquiries from checksigners. Make sure all checks are signed and mailed as directed.
• Work with members of the projects to answer any questions regarding open invoices and payments status.
• Manage the account payable vendors in Sage300. Create new vendors ensuring the W9 is properly executed.Determinewhich vendorsrequirea 1099.
• Process 1099s annually.
• Review and process internal invoices from related entities.
• Open mail and enter both invoices and requisitions into TimberScan for electronic routing, approval and posting.

Position Qualifications

• Knowledge of elementary accounting procedures.

• Familiar with office procedures, accounting payable functions.

Education & Experience

• High school Diploma or equivalent GEDrequired

• One to two years training in accounting or business school.

• Knowledge ofVista,Sage300and/or Procore a plus

• Experience with large-scale construction projects.

• Knowledge of construction contracts and legal requirements.

DOC Benefits:

• Medical, Dental & Vision

• 401k withcompany match

• ESOP- DOC is anemployee-ownedorganization

• FSA Account

• Life & DisabilityInsurance

• Tuition Reimbursement

• Fitness & Wellness benefits

Other Requirements

Employees are expected to adhere to the equal employment opportunity policies and practices of Daniel O'Connell's Sons in order to ensure that all employees are treated equally and that no distinctions are made in rates of pay, opportunities for advancement, including upgrading, promotion and transfer because of an employee's age,color, race, religious belief, sex, sexual orientation, handicap or national origin.Equal employment opportunity regardless of race, religion, creed,color, sex, age, national origin, ancestry, disability (including physical, mental, intellectual and learning disabilities), pregnancy or pregnancy related condition, AIDS/HIV, sickle cell trait, genetic information or predisposing genetic characteristics, gender identity or expression, sexual orientation, domestic violence victim status, military status, marital status, or any other classification protected under state or federal law.