Arrowhead Lake Community Association
Job Description
Job Title:Accounting Technician
Department:Accounting
Reports To:Controller
FLSA Status:Non-Exempt
Education:Associate degree in Accounting, Finance, or related field (Bachelor’s preferred) or a mixture of education and experience
Experience: Minimum 2 years of experience in accounting, finance, or bookkeeping.
Work Schedule:Monday- Friday time TBD
Position Summary:
The Accounting Technician supports the financial operations of the Association by maintaining accurate records, processing transactions, assisting with audits, and supporting cross-departmental initiatives. This role ensures compliance with internal controls and contributes to the integrity of financial systems and homeowner data. The position requires a high level of accuracy, confidentiality, and the ability to work collaboratively across departments.
Duties and Responsibilities include, but are not limited to the following:
General Accounting
- Prepare and post journal entries, reconcile general ledger accounts, and ensure accurate bank reconciliations for multiple entities.
- Process daily financial transactions including homeowner payments, deposits, and adjustments across various platforms (e.g., Authorize.net, Heartland, Fidelity Lockbox, Square, Jotform, Northstar).
- Maintain and update homeowner account records in TOPS and Northstar, including ownership transfers, LLC documentation, and contact information.
- Monitor and manage payment plans, apply late fees and interest, and coordinate with legal counsel on delinquent accounts and collections.
- Apply citation fines, code enforcement charges, and process waivers or appeals in accordance with compliance procedures.
- Assist with quarterly and annual billing cycles for Arrowhead Sewer Company (ASC), including verification and posting.
- Prepare resale certificate packages, including sewer/septic verification, covenant lookup, and coordination with title companies.
- Support internal audits, budget tracking, and financial reporting by maintaining organized, audit-ready documentation.
- Reconcile cash receipts, credit card transactions, and event revenue; ensure proper GL coding and documentation.
- Assist with tax compliance including sales and use tax calculations and reporting.
Administrative & Cross-Functional Support
- Serve as backup for Accounts Payable and other finance roles as needed.
- Provide administrative support to the Director of Finance, including correspondence, filing, and document preparation.
- Assist other departments with financial inquiries, invoice resolution, and account updates.
- Coordinate with Compliance and Member Services to ensure accurate homeowner account status and enforcement actions.
- Support Recreation and Facilities departments with billing, event reconciliation, and vendor payment processing.
- Participate in internal audits and help maintain audit-ready documentation across departments.
- Assist with election processes by verifying member account status and delinquency.
- Train and mentor new staff on accounting procedures, systems, and workflows.
- Contribute to cross-departmental projects involving financial data, reporting, or system upgrades.
- Provide coverage for phones and front desk inquiries during peak periods or staff absences.
Skills and Qualifications
- Proficiency in Microsoft Excel and financial software (TOPS, Northstar, QuickBooks, etc.).
- Strong organizational and communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Experience working in a homeowner association or multi-departmental organization is a plus.
Preferred Certificates and Licenses
- QuickBooks Certification
- Microsoft Excel Certification (e.g., MOS: Microsoft Office Specialist)
- TOPS Software Training Certificate
- Notary Public (especially helpful for processing greenbelt applications and resale documents)
- Degree in accounting
