Abacus is looking to hire an Executive Administrative Assistant in Dayton, OH.
Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.
Job Summary
- Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.
- Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
- Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
- Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
- Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
- Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.
Preferred Qualifications
- Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment.
- Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps.
- Professional judgment and ability to work independently with limited supervision.
- Strong service orientation and ability to interact effectively with individuals at all levels of the university and community.
- Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.
35% Provide executive administrative and operational support to the President
35% Manage the President's calendar, priorities, and daily workflow
30% Serve as the primary administrative liaison for the Office of the President
