Job Description
We are looking for a Part Time Administrative Assistant to support daily office operations for a wholesale distribution organization. This Long-term Contract opportunity is ideal for someone who enjoys keeping workflows organized, assisting internal teams, and creating a welcoming experience for visitors and callers. The person in this role will contribute to scheduling, documentation, and general administrative coordination while maintaining accuracy throughout each task.
Responsibilities:
• Welcome visitors and respond to general inquiries in a courteous and attentive manner.
• Coordinate calendars, arrange appointments, and help manage meeting schedules for team members.
• Enter, update, and verify information in office records to ensure data remains accurate and current.
• Maintain organized digital and paper filing systems so documents are easy to access and properly stored.
• Prepare and format reports, letters, and other routine business materials as needed.
• Distribute incoming mail, handle outgoing packages, and assist with delivery-related coordination.
• Track office supply inventory and help arrange replenishment to support uninterrupted daily operations.
• Provide administrative support across departments by assisting with projects and handling general office duties.
• Manage sensitive information with sound judgment and a high level of confidentiality.• High school diploma or equivalent is required.
• Previous experience in an administrative, office support, customer service, or receptionist capacity is required.
• Working knowledge of Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Clear written and verbal communication skills.
• High level of accuracy and close attention to detail.
• Positive, dependable approach with a willingness to learn and support the team.
• Ability to work independently while also collaborating effectively with others.
