Job Description
We are looking for an organized Office Manager to oversee daily office operations and keep administrative activities running smoothly in Salem, New Hampshire. This role combines hands-on office coordination with purchasing, shipping, and recordkeeping responsibilities, making it ideal for someone who is detail-oriented and comfortable managing multiple priorities. The successful candidate will work across internal teams, vendors, and customers to support efficient workflows and accurate documentation.
Responsibilities:
• Oversee routine office activities and provide broad administrative support to maintain an efficient workplace environment.
• Coordinate shipments within the U.S. and internationally, including preparing required paperwork and arranging logistics.
• Assist with global purchasing efforts by communicating effectively with suppliers and customers in different regions.
• Manage the ordering and replenishment of office and operational materials to ensure necessary supplies are always available.
• Create, monitor, and update purchase orders while keeping purchasing files complete and accurate.
• Support inventory accuracy by tracking stock levels and updating information in the company’s current system.
• Help facilitate customer orders by ensuring clear communication among clients, suppliers, and internal departments.
• Organize invoices and other business records, maintaining orderly documentation in line with established processes.
• Recommend and implement practical improvements that enhance administrative organization and office efficiency.• At least 3 years of experience in office administration, office management, or a similar support role.
• Demonstrated ability to manage office supply ordering and maintain appropriate stock levels.
• Experience handling administrative documentation, purchase tracking, and general recordkeeping.
• Familiarity with accounts payable support and processing related office paperwork.
• Ability to coordinate shipping activities and manage logistics details accurately.
• Strong organizational skills with the ability to balance multiple tasks and deadlines.
• Clear and detail-oriented communication skills for interacting with customers, vendors, and internal teams.
• Experience performing front desk or receptionist-related responsibilities is preferred.
