Job Description
We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration.
Responsibilities:
• Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs.
• Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members.
• Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times.
• Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions.
• Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements.
• Maintain office records, files, and general administrative documentation in a clear and accessible manner.
• Support internal staff with routine administrative needs and help resolve office-related issues as they arise.• Previous experience in office management, office administration, or a similar business support role.
• Working knowledge of accounts payable processes and invoice handling.
• Ability to manage supply ordering, inventory tracking, and vendor coordination effectively.
• Strong verbal and written communication skills with an effective front-desk presence.
• Solid organizational skills with careful attention to detail and follow-through.
• Proficiency with standard office software and general administrative systems.
• Ability to balance multiple priorities while maintaining accuracy and a courteous approach.
