Job Description
We are looking for an Accounting Clerk to support day-to-day financial and administrative operations in Louisville, Kentucky. This position is ideal for someone who is detail-oriented, organized, and comfortable managing invoice activity, recordkeeping, and routine account support. The role also contributes to payroll coordination, vendor communication, and general office administration while helping maintain accurate financial documentation.
Responsibilities:
• Enter financial and administrative information into company records with strong attention to detail and accuracy.
• Manage and maintain orderly digital and paper filing systems so documents can be retrieved efficiently.
• Review incoming vendor invoices, confirm supporting details, and route them for proper authorization before processing.
• Respond to supplier questions, investigate discrepancies, and help resolve payment or account-related concerns promptly.
• Reconcile company credit card transactions and ensure charges are properly documented and recorded.
• Provide support for payroll preparation by assisting with timekeeping records, paperwork, and related administrative follow-up.
• Process receipts, invoices, and routine expense documentation while keeping accounting records current.
• Coordinate travel logistics such as transportation and lodging arrangements when needed for staff.
• Monitor office supply levels, place replenishment orders, and help ensure essential equipment remains available.
• Assist with onboarding and basic HR documentation, including preparing forms and maintaining employee records.• At least 3 years of experience in an accounting clerk or similar finance support role.
• Working knowledge of accounts payable and accounts receivable processes.
• Experience using QuickBooks for transaction entry, invoice handling, or record maintenance.
• Proficiency in invoice processing and reviewing financial documents for completeness and accuracy.
• Strong Microsoft Excel skills for tracking, organizing, and reconciling data.
• Excellent organizational skills with the ability to manage files, records, and multiple priorities effectively.
• Clear communication skills for working with vendors and internal team members on financial and administrative matters.
